We're a founder-led, delivery-focused team where disciplined thinking, collaboration, and accountability drive remarkable outcomes. If you're motivated by real impact and high standards, you'll fit right in.
A Team Built on Shared Values
At Mosaic, you won't just take on a role — you'll help shape places and communities that stand the test of time. Every project we deliver reflects our unwavering commitment to quality, integrity, and purpose, and it's our people who make that possible.
From day one, you'll have the opportunity to contribute, learn, and grow alongside industry leaders who are redefining what it means to do development differently.
If you're motivated by real impact, driven by high standards, and inspired by the idea of creating lasting outcomes, Mosaic is where you'll find your purpose. This is your opportunity to be part of the difference.
Caretaking Admin Assistant – Brisbane
ABOUT THE ROLE
This role new and exciting opportunity is to join the collaborative team as a Caretaking Admin Assistant. Supporting the Head of Caretaking, Client Services Manager as well as the broader Caretaking team.
Key Responsibilities:
* Provide administrative support to the Head of Caretaking, Client Services Manager and the wider team, including however not limited to:
* Drafting reports and updating key data to manage documentation, service contracts and building notices.
* Maintaining accurate records and ensuring smooth case file management
* Proactively follow up on outstanding invoices to keep operations running seamlessly.
* Respond promptly and professionally to resident queries via phone and email.
* Coordinate, issue and record building requests such as work order approvals, key and fob requests, and move in/out lift bookings.
* Keep building maintenance information accurate and up to date for precise reporting.
* Conduct site visits and assist with building inspections.
* Perform ad-hoc duties as required to support the team and company.
ABOUT YOU
* If you have a passion for customer service
* If you are confident in communicating effectively to a broad audience
* If you have an eye for detail
* If you thrive working in fast paced environments
WHAT WE'RE LOOKING FOR
* A proactive, can-do attitude with a willingness to lend a hand wherever needed
* Demonstrated contribution to positive team dynamics
* Demonstrated experience working within an administrative role (construction, maintenance or real estate environment is desirable, not required).
* Exceptional communication skills to build strong relationships across all levels
* Proficiency in Microsoft Office, and Outlook (MYBOS advantageous)
* A keen eye for detail and high accuracy in all tasks
* A valid driver's licence
LIFE AT MOSAIC
At Mosaic, we're unapologetically hardworking, because we care deeply about what we create and the people we create it with. Here, you'll be surrounded by a high-performing team that thrives on accountability, initiative, and shared success.
You'll gain meaningful, hands-on experience, backed by genuine support and opportunities to grow. We champion those who lean in, speak up, and go the extra mile, and we make sure our people feel proud of the part they play.
If you're energised by pace, passionate about quality, and motivated to turn challenges into impact, we'd love to hear from you. Join us and help shape remarkable outcomes from the ground up.