This is not your standard office or business support role.
At Oztix, we power events across Australia. From festivals and live shows to large-scale experiences, we sit at the heart of the event industry connecting promoters, venues, organisers and audiences through technology that simply works.
We are proudly Australian, fast moving and deeply embedded in the events ecosystem. We've spent more than 20 years supporting events across the country, growing from a Queenslander porch to a proudly independent national business.
We back our partners. We champion great experiences. We care about doing things properly.
Now we are looking for someone who can do the same behind the scenes.
Someone who thrives on momentum.
Who loves bringing order to moving parts.
Who gets energy from making things happen.
If you are equal parts operator, organiser and culture contributor, keep reading.
The Role
This is a central, high-impact role working directly with our Managing Director and Leadership Team.
You will act as the coordination hub of the business, protecting priorities, strengthening communication, elevating workplace experience and ensuring the engine keeps running smoothly.
You are not here to just manage admin. You are here to lift how we operate.
What You Will Own
Office Management and Workplace Experience - We are a high-performing team and environment matters:
Maintain a consistently organised, well-stocked and professionally presented office
Manage facilities and supplier relationships to minimise disruption
Oversee cleaning and parking rosters to ensure fairness and smooth operations
Coordinate new starter onboarding in collaboration with HR to ensure a seamless employee experience
Provide timely and accurate HR administrative support to strengthen internal processes
You will elevate the day-to-day experience for our team.
Executive Support - You will work closely with the Managing Director to create clarity, structure and focus
Strategically manage the MD's diary
Coordinate travel logistics and build purposeful itineraries that maximise stakeholder engagement and efficiency
Prepare agendas, briefings and meeting notes that drive clarity and clear ownership of actions
Support the MD's industry profile through coordination of speaking engagements, bios, partnerships and advocacy initiatives
Ensure Leadership Team members have clear visibility of expectations, deliverables and decision timeframes through proactive communication and documentation
When you are doing this well, there is less reactivity and more momentum.
Events - Oztix is deeply connected to the event industry. How we show up matters
Support high-quality internal events including retreats, staff meetings and team lunches
Lead coordination of industry activations that strengthen brand presence and stakeholder engagement
Manage guest lists, RSVPs, suppliers, catering and sponsorship materials with precision
Deliver events within budget while maintaining strong brand alignment and relationship outcomes
You will help shape how the industry experiences Oztix.
Business Coordination and Communication - You will strengthen visibility and accountability across the business
Maintain a centralised and visible calendar of key business events and leadership commitments
Track meeting actions and follow up with stakeholders to drive progress
Organise and maintain accessible documentation and reporting systems
Coordinate content and presentations for fortnightly staff meetings
You bring structure without slowing us down.
You Will Thrive Here If You
Enjoy fast-paced environments where no week looks the same
Have experience supporting senior leaders or founders
Are proactive and anticipate needs before they become issues
Have strong attention to detail and take pride in high standards
Feel confident coordinating events and managing multiple stakeholders
Bring warmth, professionalism and calm energy
What You'll Bring
Minimum 3 years experience in a similar coordination, executive support or business support role
Excellent written and verbal communication skills with the ability to adapt your style depending on your audience
Natural organisational strength with the ability to juggle multiple priorities without losing momentum
High attention to detail and pride in accuracy
Strong time management and the ability to meet deadlines without needing constant direction
Proactive, self-motivated and solutions focused
Confident managing expectations across all levels of the business and externally with industry stakeholders
Comfortable following up, nudging and holding people accountable respectfully and professionally
You are someone who does not wait to be told what to do.
You anticipate. You organise. You elevate.
When things are moving fast, you get sharper not flustered.
Why Oztix
We operate in an industry built on energy, collaboration and experience.
You will get real ownership and trust.
Direct exposure to industry leaders and decision making.
A role that blends strategy, operations and culture.
When this role is done well, the MD is focused, the Leadership Team is aligned, events land seamlessly, and the workplace runs with clarity and confidence.
Your application will include the following questions
* Which of the following statements best describes your right to work in Australia?
* How would you rate your English language skills?
* What's your expected annual base salary?
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