Job Title: Project Administrator
Reporting into the Branch Manager – Project Support Group, the Project Administrator is responsible for providing high-level administrative support to the designated area/store/team/branch. The position involves coordinating team rosters, training matrices, personnel qualifications, audits (Safety, Quality, CPS, and CC), and ensuring compliance with WesTrac policies and procedures.
Details:
- Roster: Mon – Friday, 8.5 hours per day (including meal breaks)
- Location: Welshpool, WA
Key Responsibilities:
- Provide administrative support to the designated team/branch
- Coordinate logistics such as rosters, training matrices, audits, and compliance
- Manage site mobilisation, including timesheets and inductions
- Oversee work order administration, labour entries, purchase orders, and warranty processing
- Maintain inventory control of safety supplies, uniforms, and stationery
- Deliver excellent customer service and liaise with stakeholders for timely payments
- Assist with additional tasks across branches as needed
Skills and Experience:
- At least 2 years of relevant administrative experience
- Excellent interpersonal, written, and verbal communication skills
- Strong customer service and relationship-building abilities
- Proficiency in MS Office and internet applications
- Attention to detail and continuous improvement mindset
- Effective time management and organisational skills
- Ability to work independently and in a team
Benefits:
- Financial: Parental leave, salary sacrificing, leasing options, insurance, and retail discounts
- Health & Wellness: BUPA discounts, Fitness Passport, EAP
- Career Development: Recognition awards, internal progression, training through WesTrac Institute
- Additional Perks: Referral bonuses, emergency leave, reserves leave, employee share plan
About WesTrac:
With over 4,500 employees, WesTrac is a leading authorised Cat equipment dealer providing mining and construction solutions. We value diversity and inclusion, welcoming applications from First Nations peoples, LGBTQIA+ individuals, and culturally diverse backgrounds. WesTrac is endorsed by WORK180 for our commitment to equality and inclusion.
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