Job Overview
Permanent full-time position – Office Manager.
Salary: $80,000 per annum + Superannuation.
Location: Bundaberg, QLD.
Reference Number: *****.
Vacancy listing dates: 27/11/2025 to 25/12/2025.
SGQ specializes in delivering a broad range of Civil and Building Projects, operating under both Construct-only and Design & Construct models.
Our work spans diverse environments, from densely populated urban areas to remote regional locations.
SGQ maintains operational hubs in Townsville, Bundaberg, Hervey Bay, Sunshine Coast, Brisbane, and the Gold Coast.
We are currently planning several major projects in the Bundaberg region, requiring a strong and capable Office Manager to ensure safe and efficient delivery of all components.
Key Responsibilities
Oversee and coordinate day-to-day activities within the Bundaberg office, ensuring smooth workflows and compliance with organisational standards.
Manage staff, budgeting, policy implementation and office maintenance.
Collaborate closely with internal departments such as Safety, Finance, Projects Engineers, IT, and Management, and external stakeholders, contractors, and suppliers.
Communicate and collaborate with SGQ's external specialists (accountants, inspectors, legal advisors, contractors) and service providers.
Coordinate information flow to support smooth office operations.
Ensure all office activities run efficiently, scheduling maintenance for office equipment and overseeing compliance-related tasks.
Monitor office supply levels and manage procurement of materials and equipment, ensuring purchases meet operational needs and remain within budget.
Serve as central point of contact for resolving operational issues, including liaising with IT providers to troubleshoot and resolve technical problems.
Assist with recruitment processes – preparing job postings, arranging interviews, coordinating candidate communication and supporting onboarding activities for new staff.
Assist managers in tracking employee performance, maintaining performance-related records, and coordinating performance reviews or improvement plans.
Assist with payroll preparation, staff timesheets, and ensuring accurate and timely processing of salary-related matters.
Organise training sessions and professional development activities, ensuring attendance records are maintained.
Provide day-to-day supervision and support to office staff to ensure adherence to policies, efficiency of workflow, and quality of service delivery.
Coordinate meetings, prepare reports, manage communication channels, and oversee organisation and maintenance of office documentation.
Act as a liaison between the Bundaberg office and SGQ's other offices to ensure consistency in administrative processes and support issue resolution across locations.
Work closely with Safety Managers to ensure EH&S documentation is accurate, up to date, and compliant with internal and legislative requirements.
Plan and organise internal meetings, briefings, and training sessions, ensuring logistics and documentation are properly managed.
Provide guidance on meeting room layout and setup, including equipment, seating, and accessibility requirements.
Liaise with suppliers and service providers (e.g., catering, equipment hire, furniture supply) to ensure office and meeting requirements are met efficiently.
Qualifications and Experience
Minimum 3 years relevant experience as an Office Manager or equivalent role, or relevant formal qualification (Diploma/Degree).
Strong interpersonal and leadership skills, with proven problem-solving ability.
Excellent organisational, communication, management and accounting skills.
Compliance knowledge (EHS, HR, government legislation).
High proficiency with Microsoft Office (Teams, Word, Excel, Outlook, PowerPoint).
Strong written and verbal English skills.
Ability to work under pressure and autonomously.
Professional attitude with ability to engage with high-level management and clients.
Availability to work full-time hours Monday to Friday, with occasional travel to regional offices/operational sites.
How to Apply
Apply now through the application form available at:
#J-*****-Ljbffr