Project
The M80 Ring Road Alliance (comprising ACCIONA, MACA, and AECOM) has been selected to design and construct the M80 Ring Road Completion. The project will deliver a major upgrade of the M80 Ring Road between the M80‐Plenty Road interchange and the North East Link tunnel entrance at Watsonia, providing a seamless connection to North East Link. Works include the construction of 14 kilometres of new lanes, bulk earthworks, retaining walls, bridge structures, rail interface works, intelligent transport systems, urban design and landscaping. The project will be complete in 2028.
Position Summary
Acciona has implemented several systems to capture costs, quantity and performance information in real time at the lowest level to enable informed conversations around production, productivity, geospatial monitoring, chain of responsibility compliance, sustainability, safety, procurement management, event management, cost and revenue forecasting and planning and scheduling. The Project Systems Administrator will contribute to the achievement of the project by providing administration, guidance, training and support to effectively capture daily quantity, cost and productivity data to improve decision making.
Key Accountabilities
* Maintain open and proactive communications with subcontractors, suppliers and project staff to ensure a highly efficient and accurate capturing of costs for works performed on the project sites.
* Manage a small portfolio of subcontractors using Linked Site, ensuring processing is completed timely and compliance with the Security of Payment Act where applicable.
* Highlight variations to executed contracts with the relevant Contracts Administrator, ensuring rates are adjusted accordingly and timely.
* Support the development and implementation of positive initiatives to enhance the working experience for the Alliance.
* Review the setup of contracts within LinkedSite, Linked Vendor and Linked Site, ensuring items and item groups are set up correctly.
* Provide ongoing guidance to subcontractors for the implementation and use of LinkedSite through the Vendor Portal.
* Daily administration of LinkedSite including mobilisation & demobilisation of staff & JV Staff, password resets.
* Daily administration of Linked Vendor including supplier setup and rates changes.
* Assist in the production and delivery of reporting; daily, weekly and monthly, to provide the business with project cost data, accruals and docket status.
* Assist in providing coaching and support to new project users and team members to ensure no single point of failure in related system process or workflow.
Required Skills
* Advanced written & verbal communication skills with outstanding attention to detail.
* Construction experience preferred but other industries considered – 3+ years experience.
* Proficient in MS Excel, MS Word and email.
* Ability to learn new technology and software quickly & thrive in a fast‐moving environment.
What we offer
We offer a dynamic and challenging work environment where employees can grow and develop their careers, with opportunities for professional development. Our company fosters a culture of inclusiveness and respect where every employee feels valued and supported. As an equal‐opportunity employer, we celebrate diversity and are committed to creating an inclusive environment for all employees.
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