0.6 FTE Part-time, Ongoing position at HEW Level 6.
Hawkesbury campus with flexible working arrangements.
Pro‑rata $57,466 to $61,595 per annum (0.6 FTE), plus 17% Super and Leave Loading.
Deliver smooth, compliant and high-performing operations across Western's research facilities.
The Opportunity
Western Sydney University's Centralised Research Facilities play a critical role in supporting researchers, industry partners and students across a diverse and rapidly evolving research ecosystem. As the Research Facilities Administration Officer, you will contribute to the effective delivery of these services by ensuring that financial, operational and compliance frameworks are managed efficiently, consistently and with a strong customer focus.
In this role, you will support the Associate Director, Research Infrastructure and Systems while working closely with facility managers and the Research & Innovation division. You will manage diary and workflow coordination, prepare high quality documentation, and provide administrative oversight for areas including procurement, expenditure monitoring, and system updates. You will also facilitate workshops, meetings and training activities that enable effective engagement and capability building across the University's research community.
Additionally, you will oversee facility booking systems, support travel and event coordination, maintain web content and contribute to the broader operations of Research Integrity where required. Your work will help ensure that Western's research platforms are well-governed, smoothly operated, and positioned to meet the needs of a modern research environment.
What Success Looks Like:
Deliver timely, accurate and compliant administrative support to research facility stakeholders.
Maintain smooth coordination of meetings, diaries, bookings and documentation.
Support financial planning, budget monitoring and procurement activities with precision.
Coordinate effective events, workshops and training sessions that enhance facility operations.
Uphold policy, safety and governance requirements across all administrative activities.
Please refer to the Position Description for full details.
About You
Strong organisational, administrative and time management capabilities.
Well-developed communication, interpersonal and stakeholder engagement skills.
Ability to interpret policy, analyse information and problem-solve effectively.
Demonstrated competence in financial processes, event coordination and office systems.
High level of digital literacy with the capacity to learn new systems and tools.
Benefits
We invest in the people who make our mission possible. Beyond a rewarding career, we offer a suite of benefits designed to support your physical, financial, and family wellbeing:
Fitness Passport: Access hundreds of gyms and pools across the state.
Onsite Childcare: Convenient facilities with exclusive staff discounts and salary packaging options.
Financial Benefits: Salary sacrifice options for onsite parking and novated motor vehicle leasing,
Holistic Support: Free Employee Assistance Program (EAP) along with discounted retail and private health cover.
Application Details
Position Enquiries: Direct to Helen Jones, Director, Research Integrity and Infrastructure via Please include the job reference code REF890V.
Closing Date: 11:59pm, Sunday 22 February 2026.
Working Rights: You must provide evidence of full-time working rights in Australia at application.
How to Apply: Please note that only applications submitted via the University's online recruitment system will be considered.
Belonging at Western
We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.
For Reasonable Adjustments during the application process, please contact
About Western
This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.
Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.
For the latest please visit our website and LinkedIn.