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The Shipping Documentation Officer plays a critical role in supporting commodity export sales through the preparation, negotiation, and management of Letters of Credit (LC), sales documentation, and shipping processes. The role ensures compliance, accuracy, and the timely flow of information between buyers, banks, and internal departments.
This role will report directly to our Manager Sales Operations and you will be part of a broader Sales and Marketing team under our International trade and Strategy Iron Ore team.
Key Responsibilities:
- Prepare Letters of Credit (LC) drafts in line with contractual terms and incoterms
- Negotiate and manage LC drafts with LC applicants, ensuring terms are met
- Compile and present a full set of export documents, negotiating under LC to ensure documents are clean and fully compliant
- Timely presentation of documentation to LC negotiation banks
- Maintain daily job registers, monitor and track receivables, and manage payment schedules
- Keep buyers informed of vessel nomination, movement, and loading status
- Liaise with buyers on all LC, documentation, sales operations, and cargo discharge matters
- Ensure all sales and shipment data is accurately recorded, updated, and reported
- Prepare monthly cash flow and sales reports for management
- Regularly liaise with banks and buyers to resolve documentation issues related to export sales
- Carry out general shipping documentation and support all operational sales tasks as required
What Is Required:
- Relevant degree qualification is highly regarded
- Experience in similar role preferably within mining industry, commodity export sales is desirable
- Strong understanding of international trade and incoterms, such as bill of loading.
- Vessel operations knowledge
- Fluent in both English and Mandarin Chinese (essential) to qualify in this role. Qualification or certification in interpreting between the languages is highly desirable.
- High degree of capability with Microsoft software
- Strong analytical, communication, and stakeholder engagement skills.
- Ability to work independently and manage multiple priorities in a fast-paced setting.
- Proficiency and Microsoft Office suite tools.
About Mineral Resources
MinRes is a leading diversified resources company with extensive operations in lithium, iron ore, energy and mining services across Western Australia. With a focus on people and innovation, MinRes has become one of the ASX’s best-performing companies since listing in 2006.
Our headquarters at 20 Walters Drive sets a new standard for workplace wellness. World class facilities include a café, restaurant, commercial gym, crèche, daycare and health centre, including GP.
At MinRes, the future's bright. Be part of our next chapter.
MinRes is an equal opportunities employer and welcomes applications from diverse candidates.
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📌 Shipping Documentation Officer
🏢 Mineral Resources
📍 Australia