Hannans Hotel – Admin Office Manager
The Hannans Hotel is a thriving and busy venue. We provide an authentic pub experience to locals and our regular fly in fly out work force. The hotel consists of 51 hotel rooms, bar, beer garden and restaurant.
ROLE AND RESPONSIBILITIES:
This role requires someone who is bubbly, highly organised, computer savvy, solutions focused, with great communication skills and an eye for detail. Can also be tailored to suited individuals with school age children with a 9am – 3pm roster Monday to Friday if the right candidate presents.
The successful applicant will perform cash counting duties, bookings and account management. The role reports directly to the General Manager and will be responsible for ensuring guests are happy and accounts paid on time.
The role includes but is not limited to the following:
Accommodation Management
* Responsibility for the full accommodation process from enquires, scheduling and check-in, check- out, managing room cleans to accounts and liaising with corporate clients
Invoice Management
* Collating supplier invoices for hotel management
* Marrying up supplier invoices with products/services received to ensure credit received to the business when/if applicable.
* Ensure goods receivable and invoice procedure is adhered to by all staff
* Filing
* Maintain invoice processes including outstanding invoices owed to the business follow up.
* Experience using MYOB.
Cash Handling
* Collect, count, reconcile and bank cash takings daily
* Balance float bags and house safe
* Reconciliation using SWIFT POS (POS system) till balance and daily banking spreadsheet
* Report discrepancies to management & assist to troubleshoot
General Administrative
* Completion of Weekly Reporting sheets
* Promptly respond to questions and requests from Hotel Management
* Train and monitor an administrative assistant
* Ad hoc administrative tasks
REQUIRED SKILLS:
* Must have extensive PC experience
* Must have used MYOB, Excel, Word, Email
* Accounts payable
* A minimum of 3 years experience in an administration role
* Demonstrated experience in a small business environment
* Strong written and verbal communication skills
* Demonstrated ability to prioritise and meet deadlines
* Demonstrated ability to function in fast paced demanding situations
* A knowledge of hospitality in a management or administration function is valued but not integral
BENEFITS:
* Great hourly rate with superannuation and all leave accruals
* Staff discounts across all venues
* Professional Development – opportunities to grow professionally with a rapidly growing and well-established company
* Potential flexibility of work hours around for the right person with an option of 9am – 3pm Monday to Friday. Can also entertain early starts