Experienced Administration Assistant
Electrical Services – Commercial & Residential
Are you an experienced administration professional who thrives in a fast-paced environment and enjoys bringing structure and organisation to a busy business?
Do you enjoy being the person who keeps everything running smoothly behind the scenes?
O'Meara Electrical is a growing electrical services company delivering high-quality work across both commercial and residential projects. As demand for our services continues to grow, we are looking for an Experienced Administration Assistant to help strengthen the day-to-day operations of the business.
This is not a junior admin role. We are looking for someone confident, proactive and experienced who can take ownership of the office function while helping implement systems and processes that support a growing business.
This role is particularly well suited to someone with trades administration or property management experience, as the day-to-day coordination of jobs, customers and technicians is very similar to managing maintenance within a property portfolio.
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The Role
You will be the central coordination point of the business, working directly with the business owner and supporting the technicians in the field.
The business is currently in a strong growth phase, which means this role requires someone who is comfortable stepping into a fast-moving environment and helping bring structure, organisation and clear processes to the day-to-day operations.
You will manage customer enquiries, coordinate jobs, keep schedules organised and ensure administration runs
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Key Responsibilities
• Scheduling and dispatching electricians using ServiceM8
• Managing job workflows from booking through to completion
• Handling day-to-day customer enquiries and incoming calls
• Ensuring invoices are issued promptly and following up outstanding payments
• Coordinating suppliers, materials and job information
• Maintaining accurate job documentation and compliance records
• Assisting the business owner with improving systems and processes
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About You
We are looking for someone organised, confident and experienced working within a fast-moving service-based business.
You will likely have experience in:
• Job management software such as ServiceM8, SimPro, Tradify or alike….
• Administration within the electrical, construction or trades industry
• Property management or real estate administration (highly transferable experience)
• Managing multiple jobs and priorities in a busy environment
• Communicating with customers, technicians and suppliers
• Maintaining strong attention to detail while working efficiently
Most importantly, you are someone who enjoys a dynamic role, creating structure, improving systems, and bringing organisation to a growing business.
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You Will Succeed In This Role If You
• Enjoy bringing structure and organisation to a busy environment
• Are confident prioritising jobs and managing multiple moving parts
• Take ownership of problems and find solutions quickly
• Are comfortable working directly with the business owner and field technicians
• Enjoy improving systems and making the business run more efficiently
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What We Offer
• A key role in a growing electrical services business
• A close-knit team environment working directly with the business owner
• The opportunity to help build and improve systems as the business grows
• Competitive salary based on experience
Send your resume and short cover lever to:
*****@omearaelectrical.com.au or call Liam on 0402 439 ***