What You Can Expect
As our Medical Events Coordinator, you’ll be responsible for organising and executing engaging, compliant educational events for healthcare professionals across Australia and Recent Zealand. This hands-on role will see you manage event logistics, travel bookings, compliance processes, and budgets – all while building strong relationships with internal teams and external partners.
How You'll Create Impact
Event Coordination
- Plan and coordinate all medical education events in Australia and New Zealand, from local workshops to inter-regional programs.
- Manage registrations, promotional materials, websites (including event platforms like CVENT), and event reporting.
- Act as the main contact for venues, travel providers, catering, AV, and other vendors.
Travel & Logistics
- Handle all participant travel bookings in line with company policy.
- Ensure smooth delivery of all on-site event activities (travel approximately 20% of the time).
Compliance & Documentation
- Prepare and manage event documentation to meet global compliance standards.
- Maintain accurate records in compliance systems (e.g., Medispend) and support internal and external audits.
Financial Administration
- Process and reconcile event-related expenses via systems such as Concur.
- Monitor budgets, track expenses, and handle accruals.
What Makes You Stand Out
- Proven experience in event coordination, preferably in healthcare, medical devices, or regulated industries.
- Strong organisational skills with an ability to manage multiple priorities and meet deadlines.
- Excellent relationship-building and communication skills.
- Confident working with systems like CVENT, Concur, Medispend (or willingness to learn).
- Proficiency in Microsoft Office suite and comfort working with data and reporting.
- Qualification in business administration or event management is ideal.
Travel Expectations
- 20% to support the planning and execution of ZBI ANZ events on-site as required.
EOE/M/F/Vet/Disability
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📌 Medical Education Coordinator
🏢 Zimmer Biomet
📍 City of Sydney