Role Purpose
Own the end‐to‐end single‐strain raw‐materials procurement, strain‐level supply planning, and inventory control in a GMP environment to meet customer demand reliably without over‐ or under‐stocking and with optimal working capital. This role:
* Supports sales and procurement functions to align stock availability with commercial priorities;
* Improves operational efficiency, cash flow and profitability through disciplined planning, supplier coordination, and API/flower/extract inventory control.
Key Outcomes (12–18 months)
* Service: ≥ 95% strain‐level fill rate on committed orders; ≤ 2% stockouts on A‐strains.
* Inventory: +25–40% improvement in raw/intermediate inventory turn rates; material reduction in holdings of older raw materials.
* Cash: Shorter cash conversion cycle via milestone/deposit billing and acceptance‐based supplier payment terms.
* Quality: ≥ 98% lot acceptance for preferred suppliers; zero critical GMP findings.
* Commercial visibility: Accurate "available‐to‐sell" and "priority" stock lists issued to Sales weekly, including incoming timelines and new strains.
Core Responsibilities
1) Demand & Supply Planning (Strain‐Level)
* Run a rolling 13‐week S&OP and weekly MPS; convert Sales forecasts to strain‐level plans with frozen/semi‐frozen windows.
* Maintain ATP/CTP by strain; manage allocations for scarce strains.
* Set and maintain safety stocks by class; review monthly.
* Lead supply & demand planning for bulk and white‐label flower and extract lines, ensuring alignment to production capacity and sales priorities.
* Frequent Sales alignment on available/priority stock; Finance cadence for invoicing/payment tracking on overseas cultivators; Logistics alignment on international freight.
2) Procurement & Contracting
* Place and manage conditional POs (aligned with approved procurement plans), quantity bands, and option‐style reservations (pre‐harvest), with title‐on‐assay/acceptance terms.
* Negotiate assay‐adjusted pricing, substitution within potency bands (single‐strain only), and shortfall/make‐good clauses.
* Track and approve payment milestones, and liaise with freight/logistics providers end‐to‐end; provide regular reporting to Finance and Senior Management.
3) Supplier Development
* Operate a preferred‐supplier program with scorecards (OTIF, potency variance, contamination, documentation).
* Support clonal/strain SOPs and pre‐harvest sampling.
* Act as primary point of contact for key local and international suppliers, with emphasis on overseas cultivators (including Thailand).
4) Intake, Quality & Compliance
* Orchestrate rapid intake assays and lot grading within 24–48 hours of receipt; trigger accept/rework/reject promptly.
* Maintain complete lot genealogy (raw → intermediate → FG) in LIMS/QMS.
* Maintain the strain & product database (COAs, photos, POs, invoices) ensuring records are accurate and current.
5) Inventory, Warehousing & Logistics
* Set reorder points/min‐max and shelf‐life controls for raw and single‐strain intermediates.
* Coordinate micro‐releases and partial shipments; align cash with milestones.
* Manage API/flower/extract inventory systems (inventory management system, tracking sheets, and relevant ERP modules as implemented) with clean documentation and audit readiness.
6) Commercial Alignment
* With Sales and Production, run strain reservations/allocation for key customers; communicate available/priority stock, incoming timelines, and new strains.
* Educate on potency bands and COA acceptance criteria.
7) Working Capital & Risk
* Maintain accurate cash flow forecasts of committed and planned purchases.
* Distinguish firm POs vs options/reservations to reduce speculative exposure.
* Maintain risk register (crop, assay drift, logistics, regulatory).
8) Continuous Improvement & Reporting
* Drive SOP and dashboard improvements across forecasting, inventory, and reporting as the business scales.
* Publish monthly KPI pack (see KPIs) and executive S&OP summary.
Qualifications & Experience
* Preferred: 5–8+ years in materials planning / buyer‐planner / procurement within GMP/GxP (pharma/nutra/food/ag‐biotech).
* Experience with biological/seasonal raw materials and lot variability; S&OP/MRP; supplier negotiation; intake/QC and COA handling; logistics.
* Systems: ERP/MRP + LIMS/QMS; strong Excel for analysis/reporting.
* Bonus: TGA familiarity; agronomy/plant/cannabis‐based APIs; international sourcing.
* Advanced Excel/Sheets (Power Query/pivots), dashboarding/BI.
* Ability to develop and maintain reports/dashboards covering stock levels, supply pipeline, and sales support metrics.