Sunset Group Australia pty ltd – Bathurst NSW
Job Description – Administration Support Officer
Company: Sunset Group Australia
Location: Bathurst
Employment Type: Full-time / Permanent
Reports To: Operations Manager / Director
About Sunset Group Australia
Sunset Group Australia is a diversified company operating across construction, fencing, freight logistics, and resource recovery. We're proud of our strong local reputation for reliability, quality, and safety. Our team is expanding, and we're looking for an Administration Support Officer to help keep our projects, freight operations, and office running smoothly.
Position Overview
The Administration Support Officer provides day-to-day support to the operations, freight, and project teams within Sunset Group Australia. This role assists with scheduling, paperwork, communication, and compliance, ensuring that the team has the information and resources needed to deliver projects efficiently.
This is a hands‑on role suited to someone who enjoys variety, takes initiative, and thrives in a busy environment.
Key Responsibilities
General Administration Support
* Provide administrative and clerical support to the operations and project teams.
* Answer phones, manage emails, and handle general enquiries from clients, suppliers, and subcontractors.
* Maintain organised digital and physical filing systems.
* Assist with preparing forms, checklists, and reports.
* Support data entry, scanning, and document uploads as needed.
Operations & Freight Support
* Assist with scheduling deliveries, pickups, and vehicle movements.
* Help prepare and record freight documentation (delivery dockets, manifests, and weighbridge slips).
* Track deliveries and update staff or clients on status or delays.
* Maintain registers for vehicles, fuel cards, and freight records.
* Support compliance with Chain of Responsibility (CoR) requirements.
* Communicate with drivers, depots, and clients to ensure timely and accurate deliveries.
Project & Site Support
* Assist site teams with inductions, timesheets, and site paperwork.
* Help prepare materials lists, job folders, and safety documentation.
* Liaise with suppliers to confirm delivery times and material availability.
* Record and update job progress information in internal systems.
Finance & Purchasing Support
* Assist with purchase orders, quotes, and supplier communication.
* Check and file invoices, receipts, and delivery dockets for approval.
* Support the accounts team with data entry and reconciliation tasks.
Team & Office Support
* Maintain office supplies and equipment.
* Support internal communication between teams and management.
* Assist with staff induction packs and record‑keeping.
* Provide general assistance to the Director and Operations Manager as required.
Skills and Attributes
* Strong organisational and time‑management skills.
* Reliable, proactive, and willing to assist wherever needed.
* Clear and professional communication skills (written and verbal).
* Competent with Microsoft Office (Word, Excel, Outlook).
* Ability to multitask and work calmly under pressure.
* Team player with a positive and helpful attitude.
Why Join Sunset Group Australia
* Support a respected local business with national projects.
* Be part of a close‑knit, hardworking, and supportive team.
* Enjoy a varied and practical role with training and development opportunities.
* Help contribute to sustainable, community‑focused operations.
To Apply
Please send your resume and a short cover letter to @sunsetgroup.com.au with the subject line "Administration Support Officer – Sunset Group Australia."
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