About The Role
The role leads the Public Private Partnerships (PPP) team that represents the Department of Education and the Victorian School Building Authority (VSBA) in the two PPP contracts, each with a 25‐year term and currently in the operations phase. The contracts cover: - Partnerships Victoria in Schools (PViS), which delivered 12 school sites with supporting early learning and aquatic facilities in 2008; - New Schools (NSPPP), which delivered 12 school sites with supporting early learning and aquatic facilities in 2016.
The ideal candidate is highly motivated and brings experience in commercial contract management, government, facilities, or asset management, with strong people‐leadership skills, self‐sufficiency, and a track record of accountability and compliance with the Partnerships Victoria framework and public sector policies.
Reporting to the Manager of the Facilities Management Unit, the role is responsible for overseeing the performance of the PPP Private Partner and Facility Management Subcontractor (Project Co) while providing advice to the Department of Education and VSBA project and program delivery teams on PPP school sites. The role also supports school operators in facility and project management.
Supported by program officers, the PPP manager will act as the main point of contact for Project Co, school leadership, department colleagues, and other government agencies for matters relating to the contract. The position requires visiting school sites during operating hours and therefore requires a valid Victorian Employee Working with Children Check and a current Victorian Driver's Licence.
Key Responsibilities
* Accountability for the administration of the two PPP contracts.
* Oversee Project Co's compliance with service specifications, ensuring high‐quality building maintenance, grounds and gardens services, and cleaning standards across PPP facilities.
* Oversee and enforce Project Co's compliance with the contract, performance against KPIs, risk management, day‐to‐day issues, and all other reporting requirements.
* Forecast and manage the contracts budgets and finances.
* Draft financial, contractual and community reporting and briefing material relating to the project.
* Lead and provide advice on strategic contract management to VSBA Executives.
* Build, promote and maintain strong relationships with all internal and external customers and stakeholders.
* Respond to requests for information from the Minister's Office and Executive teams, including the development of briefings, correspondence and parliamentary collateral in a timely manner.
* Provide leadership and work constructively as part of a highly collaborative team, fostering a healthy working environment.
* Provide support to the unit manager as required.
Attributes
* Proactively identify and elevate critical issues to ensure swift resolution and continuous improvement.
* Strong critical thinking and problem‐solving skills, especially when roadblocks are presented.
* Flexibility to adapt to change and effectively manage competing priorities.
* Provide clear and concise advice, with keen attention to detail.
* A future‐oriented mindset, proactively embracing modern technologies and best practices.
* Provide leadership to other PPP team members, developing their skills and knowledge.
* Excellent working knowledge of Microsoft programs to manage financial and budget data.
* Exceptional customer service skills, ability to respond swiftly and actively seeking to meet customer needs.
* Report generation from multiple data sources, delivering timely, high‐quality information.
* Knowledge and experience in government systems, procedures, processes, reporting and writing.
* Effective communication and strong collaborative skills to build relationships with stakeholders, service providers and working colleagues across all areas of the department.
Qualifications and Experience
* 2 years demonstrated experience in commercial contract management, delivery in facility and/or asset management (required).
* 2 years demonstrated experience in a similar role within government (highly desirable).
* Considerable experience and working knowledge in Public Private Partnership administration, contract and operations management (highly desirable).
* Excellent skills in using Microsoft Office software including Outlook, Word, Excel, Teams, PowerPoint and SharePoint (required).
Flexible Work Expectations
This role follows the department's hybrid working arrangements: 3 in‐office days per week, 2 remote days for full‐time employees, in line with the VPS Agreement 2024.
Equal Opportunity and Accessibility
The department values diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply.
Applicants requiring adjustments can contact the nominated contact person for assistance.
Contact
Fiona Misssen, A/Director – Phone (03) 7022 5643 – Email fiona.missen@education.vic.gov.au
Application Deadline
Applications close 11:59pm on Wednesday 20 May 2026.
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