A trusted leader in the transport industry delivering high-quality logistics solutions. Our culture is built on teamwork, trust, and a shared commitment to exceptional outcomes for clients, colleagues, and community.
Are you a people-first administrator who thrives when no two days are the same? Varley Transport is looking for a motivated Reception & Office Administration Assistant to become the welcoming face and organisational backbone of our Forrestdale office.
\"Flexibility, teamwork, and a can-do attitude are how we get the job done — together.\"
Sitting at the heart of our operations, you'll provide essential day-to-day support across reception, transport scheduling & operations, human resources, and our senior management team. This is a genuinely varied role offering real exposure across multiple business functions — ideal for someone eager to grow and make their mark in a close-knit team.
What you'll do Reception & General Office
* Be the first point of contact — greet visitors professionally and manage incoming calls and emails with a warm, prompt approach
* Maintain a tidy, welcoming reception area and coordinate meeting room bookings and catering
* Manage mail, couriers, office supplies, and stationery stock levels proactively
* Maintain accurate physical and electronic filing systems and provide overflow admin support across the business
Scheduling & Operations Support
* Support the scheduling team with data entry and record-keeping to keep our transport operations running smoothly
* Liaise with drivers on paperwork and admin queries in a professional manner
* Assist with flight bookings for regional drivers
Management Team Support
* Assist the Group Operations Manager with diary management, meeting coordination, and preparation of materials
* Prepare, format, and proofread documents, reports, presentations, and correspondence
* Take and distribute meeting minutes; coordinate internal events and driver briefings
* Support the preparation of internal safety communications and maintain the company's document control register
* Handle all sensitive information with the utmost discretion and confidentiality
What we're looking for
* Minimum 1–2 years' demonstrated experience in a general administration or office support role
* Excellent verbal and written communication skills — professional, clear, and friendly
* Strong computer literacy across Microsoft Office Suite (Word, Excel, Outlook) with the ability to learn new systems quickly
* High attention to detail and a proven ability to juggle multiple tasks and competing priorities
* Exceptional organisational skills and the ability to work both independently and as part of a team
* Professional telephone manner and a warm, welcoming approach to front-of-house duties
* Genuine enthusiasm, positive energy, and a motivated, can-do attitude
Bonus if you have
* Experience in the transport, logistics, or resources sector (highly regarded)
* Familiarity with workforce management platforms such as TANDA or similar
* Exposure to fatigue management documentation or heavy vehicle compliance administration
* Certificate III or IV in Business Administration or a related discipline
* Experience supporting HR or recruitment processes
* Exposure to scheduling or fleet administration environments
Genuine variety every day — no two days are alike in this multi-function role. Work alongside a supportive, close-knit team that values your contribution from day one. Forrestdale location — well-connected to the southern Perth metro area. A culture built on teamwork, trust, integrity, respect, excellence, and accountability. Grow your skills across administration, operations, and business support in a real-world transport environment.
How to apply
Click Quick Apply to submit your application. Please include an up-to-date resume and a brief cover letter telling us why you're the right fit for Varley Transport. We'd love to hear about the experiences that make you a standard in a busy, varied admin environment.
Only shortlisted applicants will be contacted. Varley Transport is an equal opportunity employer.
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