Randstad is currently seeking several experienced Executive Assistant APS5 to join a high-performing federal government team.
Labor Hire | Canberra, ACT | 3 months
Position description
* Provide high-level executive support through proactive management of senior leaders' offices, including diaries, tasks and enquiries
* Anticipate priorities and deadlines, ensuring briefings and meeting materials are prepared in a timely manner
* Coordinate and support budget planning processes, including variance reports, submissions and preparation of budget documentation
* Maintain accurate financial data through effective use of financial management systems
* Oversee all incoming and outgoing correspondence, prioritising and tracking items to ensure deadlines are achieved
* Manage procurement activities, working with stakeholders and supporting the full procurement lifecycle
* Deliver comprehensive administrative support, including records management, document preparation, travel coordination and task allocation
* Collaborate with peers to share knowledge and promote consistent, efficient service delivery
* Provide secretariat support for meetings as required, including preparation and follow-up actions
* Undertake additional duties such as proofreading and editing documents, and coordinating visitor movements
* Contribute to the development and continuous improvement of Executive Assistant standards, processes and practices
Ideal Candidate
* Proven experience in an Executive Assistant or similar role, with a proactive, adaptable and task-driven approach
* High-level capability in workflow management systems, financial systems and the Microsoft Office Suite
* Strong ability to assess competing priorities, identify critical tasks and drive outcomes
* Excellent verbal and written communication skills, with the ability to engage professionally with diverse stakeholders
* Confidence supporting multiple senior leaders concurrently
* Ability to quickly grasp complex organisational environments and operating procedures
* Demonstrated experience improving processes and preparing high-quality, complex documentation
* Strong commitment to confidentiality and the responsible management of sensitive information
Position Requirement / qualification
Baseline clearance
Australian citizen
If you would like to be considered for these roles, this is a great opportunity to tell Randstad about you.
Please click "Apply Now"
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.