Think Opportunity, Think Baker McKenzie
We have an exciting opportunity for a Legal Project Coordinator, to join our Legal Project Management Team, in Sydney, Melbourne or Brisbane. This is an exciting opportunity for the role-holder to work with the Legal Project Managers, supporting on the successful delivery of tasks within both client and internally facing change projects using established and new tools and processes.
Main Responsibilities
* Support senior members of the LPM team on multiple projects with competing deadlines in coordination with other LPM team members
* Liaise with the client and the Firm's client matter team, as well as the Firm's specialist departments and offices worldwide
* Perform assigned tasks with accuracy and timeliness; take responsibility for completing recurring tasks without prompting
* Prioritise workload (seeking clarification from project leads on project priorities), anticipating and escalating any foreseeable issues as well as availability, and remain aware of dependencies
* Review matter processes to identify gaps in controls / delivery or opportunities to drive improvement through change cycles
* Analyse and evaluate current processes, capabilities and whole team structures and advise matter teams and clients on solutions to improve
* Contribute to implementation of agreed changes through direct training and on-matter support
* Build and use charts, timelines and other visuals effectively; suggest improvements
* Accurately estimate and manage time required to support coordination work
* Effectively and appropriately hand off work to other Professional Business Services (PBS) teams, engaging with them to clarify requirements and ensure a successful transition
* Capture matter workflows, identifying workflows, key roles to reflect matter innovation and improvement both during client engagements and as part of the post-matter review process.
* Identify opportunities for new service delivery and support analysis and design workshops
* Collate information for project updates and adapt report templates for new projects
* Support scope clarification and management efforts on projects
* Identify own training needs and actively participate in training related to LPM topics
* Tailor and reuse existing templates and make suggestions for template improvements
* Contribute to BM's Innovation Strategy; become a subject matter expert on LPM-relevant technology and standardised processes: evangelise, advise, train, apply to projects and support refinement
* Support implementation of existing and new technology to meet project requirements and to encourage LPM and Legal team uptake
* Source information at LPM request for proposals and pitches
* Build network of professional colleagues across the range of PBS and legal functions, including Knowledge Management, Business Development, Finance, and IT and with external stakeholders
This role may require some regional and some global travel driven by client requirements and other internal and external events related to the Professional Business Services function.
Team Purpose
Actively support the project management of strategic matters and portfolios of matters to improve quality, profitability, speed, tractability, and transparency with an emphasis on repeatability, scalability, and pace. Drive through the same benefits to matters that are not actively staffed with LPMs, assisting with infusing project management discipline through consultations, trainings, templates, workflows, checklists, and automation. Remain agile in bringing appropriate focus on localisation, technology and process improvement. The core teams within Services are:
* Business Management
* Pricing Strategy
* Legal Project Management / Legal Operations
* Global eDiscovery and Data Advisory
* Practice Innovation
* Alternative Legal Services
About You
* Bachelor's Degree (law or business degree preferred)
* Formal project management qualification (desirable)
* Understanding of / experience working in large complex organisations ideally in a law firm or professional services firm
* Basic knowledge of relevant IT packages: e.g. Document Management Systems, Project Extranets (e.g. SharePoint) or other collaborative project management tools. Other Legal Tech knowledge and interest is desirable
* Basic knowledge of Microsoft Office (including Excel), and of financial systems and reports
* Strong communication and relationship-building skills
* Desire to work collaboratively with senior-level professionals to help them succeed in meeting their objectives
* Ability to build matter budgets with guidance
* Ability to work independently with a willingness to work flexibly and hands‑on to achieve project objectives
* Basic knowledge of data visualisation and associated tools (e.g. Excel charting, Tableau, PowerBI, Visio)
* Ability to analyse datasets to identify trends, issues and gaps
* Demonstrated ability to organise and prioritise work in a dynamic and complex environment to meet deadlines and daily requirements
* Demonstrated attention to detail to ensure quality of outputs
* Emerging competency in continuous improvement, change management, flexible approach and exceeding expectations.
About Us
At Baker McKenzie, we are different in the way we think, work and behave. The first local, truly global law firm in Australia, we commenced operations in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. With our breadth of experience in the local market and global connectivity, we are the law firm of choice for Australian and multinational companies. We have 6,500 lawyers globally who work seamlessly together – across practice groups, sectors and markets – to provide our clients with the connected perspectives, integrated solutions and seamless guidance they need to succeed in an increasingly interconnected global market.
Baker McKenzie Australia can offer you access to complex, market‑leading matters working with some of the world's best legal minds – people who know the law and who understand business. We have an unrivalled ability to provide training and secondment opportunities across our global network. Locally, we have an inclusive culture of learning, coaching and opportunity where you will work as part of teams on matters that often cross borders. We value people who think ahead and get noticed.
At Baker McKenzie, our flat structure means you will have direct exposure to our clients, responsibility for meaningful involvement across a broad range of matters, and opportunities for progression. You will also regularly work with our extensive network of global colleagues and clients.
Additional Information
Our Benefits
* Financial: competitive remuneration package, generous bonus scheme, salary continuance insurance, life insurance, salary sacrifice options, employee discounts, referral rewards, and travel insurance for you and your immediate family.
* Learning & development opportunities: client and international office secondments, and regional and global development programs.
* Flexibility: hybrid and flexible working arrangements to balance your work and lifestyle.
* Leave: 26 weeks' paid parental leave for parents/carers (with no minimum service) with access to an external coaching service, ability to purchase additional annual leave, flexible public holidays and volunteer leave.
* Health & wellbeing programs: Employee Assistance Program including confidential counselling and wellbeing and financial coaching for you and your immediate family, flu vaccinations and discounted health insurance.
Inclusion, Diversity & Equity
Baker McKenzie is committed to providing a diverse, inclusive and equitable culture for all its employees, with equal opportunity for all to progress and have a meaningful career with our Firm. As part of our inclusive culture, we welcome applications from people of all genders (including if you identify as transgender or gender diverse), sexual orientations, abilities, cultural backgrounds, as well as First Nations peoples and people with caring responsibilities, neurodivergent lived experiences and disabilities. We want all applicants to be given the best possible opportunity to succeed in our recruitment processes, so invite you to let us know of any reasonable adjustments you require to equitably participate in our recruitment processes or in performing the requirements of a role at Baker McKenzie.
We appreciate that everyone's needs are different. Please contact us so that we can work with you to best support you in our recruitment processes. We are happy to share accommodations we've made in the past and are keen to work with you personally, to set you up for success.
Apply Today
If you are interested in the above role, we would love to hear from you Click "Apply".
If you would like to find out more or have a confidential chat, please contact me by email on .
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