Administrative Coordinator Role
We are seeking a highly skilled and organized professional to join our team as an Administrative Coordinator. As the backbone of our Communities programs, this role will be responsible for ensuring smooth operations by handling essential administrative tasks and supporting caseworkers in the field.
Key Responsibilities:
* Reception & Liaison: Acting as the first point of contact for internal and external enquiries, liaising with service providers and contractors.
* Administrative Support: taking meeting minutes, preparing documents, data entry and supporting financial processes.
* Event & Meeting Coordination: Setting up and scheduling meetings, booking travel, and organizing program-related events.
* Fleet & Safety Management: Overseeing program vehicles, processing logbooks, and ensuring team safety while caseworkers are in the field.
* Office Management: Maintaining office systems and handling general administrative duties as required.
Requirements:
* Strong customer service skills, with the ability to liaise with people at all levels and de-escalate difficult interactions.
* Proficiency in Microsoft Office (Word, Excel, Outlook).
* A keen eye for detail and accuracy.
* Excellent time management and ability to prioritize tasks.
* A collaborative mindset—able to work independently and within a team.
* A valid NSW Employee Working with Children's Check and Drivers Licence.
Benefits:
* A meaningful career where your work directly impacts families in need.
* Training and mentoring to support your professional growth.
* Up to 4 additional ex-gratia days on top of annual leave.
* A welcoming and inclusive team culture.