Purpose and Scope
The Project Development Support Officer plays a pivotal role within Amentum's Engineering, Projects, Integration & Construction (EPIC) department. Reporting to the Proposals Manager, this position is a key contributor in the Project Development Office, providing administrative support to the leadership team.
Responsibilities include:
1. Coordinating reporting, document control, and supporting the lifecycle of proposals, costings, and scheduling execution.
2. Ensuring seamless project execution through insights, comprehensive reporting, administrative support, and proposals coordination.
Key Responsibilities
1. Assist in proposals, costings, and scheduling planning, execution, and reporting.
2. Act as a key contact for internal stakeholders.
3. Provide administrative support to the Project Development Office leadership team.
4. Organize meetings, prepare agendas, and track action items.
5. Maintain and transition project documentation effectively.
Essential Responsibilities
1. Track project milestones, deliverables, and risk mitigation strategies to ensure successful execution.
2. Prepare detailed project reports, compile data insights, and support decision-making with clear documentation.
3. Manage schedules, coordinate meetings, and track action items for project leadership, including overseeing document control and compliance.
4. Facilitate communication between project teams, clients, and vendors, including drafting correspondence, presentations, and updates.
5. Support adherence to policies, governance frameworks, and industry standards.
6. Assist with budget estimates, cost analysis, and change management documentation.
7. Manage multiple tasks simultaneously, maintaining real-time project status updates.
8. Contribute to the continuous improvement of the department, demonstrating autonomy, initiative, and sound decision-making.
9. Prepare reports and presentations using MS Word, Excel, and Project.
10. Promote and maintain health and safety practices and compliance.
11. Perform other duties as required.
Qualifications
Minimum Essential
* Diploma in Business Administration, Office Management, or related field.
* Field: Business, Management, or Project Management.
Desirable
* Certification in Administrative Support, Executive Assistance, or Project Coordination.
* Additional qualifications in Finance, Data Analytics, or Management.
Experience and Skills
* Proficiency in filing, document management, and version control.
* Ability to manage multiple tasks in a fast-paced environment.
* Experience in large-scale, complex projects.
* Proficiency in MS Excel and proposal/project management processes.
Work Environment and Other Requirements
A standard office environment with occasional lifting, kneeling, standing, walking; continuous communication; adherence to safety, security, and quality policies; and compliance with environmental, health, and safety standards.