Are you a detail-oriented professional with a passion for supporting senior executives and ensuring smooth day-to-day operations? Adecco is proud to partner with a high-profile Federal Government client to recruit for a unique opportunity at the APS4/5 level .
About Us
As one of the world’s leading recruitment agencies, we leverage our global presence to produce great outcomes for the businesses and people we work with. And, with teams all across Australia, we can support you no matter where you need us.
Responsibilities
As an Executive Assistant you will thrive in a fast-paced environment and bring initiative, discretion, and a commitment to delivering high-quality executive support.
Duties Include:
- Manage the CEO’s and Executives’ calendars and inboxes, coordinate appointments, travel arrangements, and briefing requests, while maintaining a comprehensive deliverables list and identifying potential delivery risks.
- Collaborate closely with the Executive Officer (EO) and other senior stakeholders to ensure strategic priorities are met through effective scheduling and stakeholder engagement.
- Build and maintain strong working relationships with key stakeholders, including the Senior Leadership Team and Branches led by the Executives.
- Provide administrative support to the Advisory Board, including travel bookings, processing payments, and preparing government reports on Board composition.
- Support office operations across enabling services, including onboarding/offboarding, finance and invoicing, procurement, security, property management, and IT systems.
- Undertake administrative financial tasks such as credit card reconciliations, purchases, and domestic travel coordination.
- Assist with Branch-level administrative tasks including maintaining organisational charts, distribution lists, leave schedules, and reporting requirements.
- Prepare high-quality documentation such as reports, briefs, meeting records, and correspondence.
- Maintain and utilise information databases accurately and oversee records management including archival processes.
- Order and manage office supplies to ensure smooth day-to-day operations.
- Provide support for events and programs as needed.
- Exercise sound professional judgment and discretion when handling sensitive or confidential matters, applying a solution-focused approach to stakeholder requests and issues.
- Perform other duties as required to support the team and organisational objectives.
Your Profile
To be succesful in this role you will have:
- Strong organisational skills – managing calendars, meetings, travel, and priorities.
- Excellent communication – both written and verbal, with a professional tone.
- Discretion and confidentiality – handling sensitive information with care.
- Initiative and problem-solving – anticipating needs and resolving issues proactively.
- Attention to detail – ensuring accuracy in documents, scheduling, and correspondence.
- Time management – juggling multiple tasks and deadlines efficiently.
- Adaptability – working in fast-paced, high-pressure environments.
- Previous experience in executive or administrative support roles (ideally in government or similar structured environments).
- Understanding of government protocols and APS values.
- Proficiency in Microsoft Office Suite and other relevant systems (e.g., TRIM, SAP, or similar).
- Knowledge of diary and email management, travel coordination, and meeting logistics.
- Ability to liaise with internal and external stakeholders professionally.
AUS citizenship and a current Baseline clearance is mandatory for this opportunity.
Contact
Interested in learning more or ready to apply?
Feel free to reach out—I'm always happy to chat about the role and answer any questions. You can message me on LinkedIn or contact me directly Elisa.Grame@adecco.com.au .
Looking forward to connecting!
Elisa Grame | Recruitment Consultant (Government)
Adecco Canberra