Overview
Administration Officer, United States Studies Centre (USSC) at University of Sydney. Full-time, 2-year fixed term with the possibility of continuing agreement. Salary $80,000 to $90,000 exclusive of super (determined based on experience).
About the United States Studies Centre (USSC)
The United States Studies Centre (USSC) is one of Australia's most influential think tanks. We are in an exciting growth phase, powered by an award-winning culture, a high-performing team, and a mission that matters: providing analysis of the US, insights for Australia, and solutions for the Alliance. The Centre aims to make discoveries and draw insights with tangible value for Australian policymakers, businesses, scholars, students and the general public, generated by independent, non-partisan, rigorous research, delivered through communication, teaching and outreach.
The opportunity
This is a dynamic, hands-on position at the heart of our operations. Reporting to the COO, you will provide operational support, manage our office space, and help teams work efficiently and effectively to keep the Centre running smoothly.
Responsibilities
* Provide day-to-day operational support for colleagues, including procurement, finance, travel, events, meetings, and grant administration
* Maintain the Document Management System (DMS) to enable seamless collaboration across the Centre
* Ensure the workplace meets health and safety standards, resolve building maintenance issues, and manage space allocation
* Develop and implement seating plans, liaise with contractors, and oversee mail distribution
* Coordinate emergency management and fire drills
* Spend around two days per week updating and managing Salesforce data
* Support strategic projects as required by the CEO or COO
About you
* A can-do attitude and a knack for finding practical solutions
* Strong problem-solving skills and the ability to work collaboratively with diverse teams
* Organised, proactive, and comfortable juggling multiple priorities
Benefits
* Family-friendly working hours and flexible arrangements
* Generous leave entitlements, including annual, sick, carers, long service, family violence and paid parental leave
* Breastfeeding rooms and policy, with childcare centres near the University
* Professional development allowance and training opportunities
* Salary packaging options for motor vehicles, laptops and superannuation
* Staff discounts on selected bank products and health insurance
* UniSuper advice services and financial planning
* Discounted rates to Uni sport and fitness centres
* Free annual flu vaccinations and EAP-based counselling
* Discounted veterinary services for staff pets
* Free access to the University library
Sponsorship / work rights for Australia
Work rights: you must have unrestricted work rights in Australia for the duration of employment. Visa sponsorship is not available for this appointment.
How to apply
Applications (including a cover letter, CV, and any supporting documentation) can be submitted via the Apply button at the top of the page. For a copy of the Position Description or enquiries, please email the Finance team at ussc.finance@sydney.edu.au
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Administrative
* Administrative and Support Services
#J-18808-Ljbffr