Create your best future and join Westpac as a Team Coordinator.
This role will play a crucial part of the UNITE team. UNITE is our business-led, tech-enabled transformation, and a key priority for the Group. UNITE is about delivering 'one best way' to make our processes, systems and tech simpler so we can deliver a better experience for our customers and make things easier for our people.
* Location: Sydney-based role
* On-site Requirement: 3 days in the office per week
* Why On-site? This is a highly collaborative position involving regular face-to-face workshops and close team interaction, making in-office presence essential.
What's the role?
As the Team Coordinator reporting to the Director of Operations, you will provide coordination and administrative support to two GM-1s and delivery leaders across project and operational activities. You will take ownership of day-to-day administration, enabling Heads of, Program Managers, and their teams to stay focused on program delivery with confidence that coordination and team support are effectively managed.
In addition, you will support Heads of and delivery managers with people management administration, including PeopleHQ requests and onboarding, and assist with scheduling and coordinating project meetings and workshops. You will also manage Clarity onboarding and approvals on behalf of work packages within the team's remit.
You'll provide broader leadership support by organising team events and presentations, managing venues and catering, supporting expense management and PCards, collating weekly approvals for GM‐1 review, assisting with diary management, and handling property management requests.
What do I need?
* Strong organisational and administrative skills, with proven experience as a Team Coordinator or Executive Assistant managing multiple priorities simultaneously.
* Excellent written and verbal communication skills, including the ability to prepare clear reports and liaise effectively with stakeholders at all levels.
* Proactive, solution-focused approach with the ability to perform effectively in a fast-paced, high-pressure environment.
* Experience using project management tools such as Clarity, JIRA, Confluence, Microsoft Project, or similar, with the ability to quickly learn new systems.
* High attention to detail, ensuring accurate documentation, tracking, and follow-up of tasks and project activities.
* Strong collaboration skills, with the ability to work effectively across cross-functional teams to support project delivery and outcomes.
* Demonstrated ability to anticipate needs, prioritise workloads, and provide reliable administrative and coordination support.
We're obsessed with becoming our customers #1 banking partner for life and we're looking for people who are passionate about helping us achieve that goal. In return we're committed to making Westpac the best place to work in the country. Here are just a few of the ways we're already doing that:
* Special offers on banking products and discounts from top brands, including generous employee-only mortgage rates!
* Flexible work arrangements to help you achieve a greater work/life balance, and a variety of leave options including Culture, Lifestyle and Wellbeing leave.
* Tailored learning and development opportunities to help your grow your career within the bank.
* Lots of opportunities to 'give back' to the Community by getting involved in our many volunteering initiatives
Create your future today
To get started, simply click on the APPLY or APPLY NOW button | #UNITEProgram
We're all about creating a supportive and inclusive community. We welcome everyone – no matter your age, gender, background, or abilities. We also provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community.
If you need any adjustments during the recruitment process, you can find out more information and additional contact details by visiting the "People with Disability and/or needing Accessibility Requirements" page on ourwebsite.
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