The Role
We're looking for an enthusiastic, organised, and people-focused Office Administrator/Receptionist to join our Sydney team. If you thrive in a dynamic, fast-paced environment, love variety, and enjoy making things run seamlessly, this is the role for you. You'll be the central hub of our Sydney office, supporting engineers, leaders, and the wider team so everything operates efficiently and effectively. With opportunities to develop your skills and advance your career as our Australia business grows, no two days will be the same. From administration and coordination to culture-building and project support, this role is ideal for someone who loves variety and is keen to take on new challenges.
Your duties will include, but will not be limited to, the following:
* Office Coordination: Be the welcoming face and voice of our Sydney office, manage meetings, travel bookings, and document preparation
* Team Support: Help maintain a positive, connected team culture, assist with health and safety, marketing, and general administrative tasks
* Project Support: Provide support to engineers and senior managers and take ownership of opportunities to grow into areas such as project coordination or document control
* Commercial Support: Provide support to engineers and senior managers for commercial processes, including assisting with fees, variations and project invoicing
* Welcomes visitors (including internal staff and external clients) by greeting them, in person or on the telephone, answering or referring inquiries
* Coordinate allocation/use of company resources (site vehicles)
* Assist with setting up project and fee folders on-line (e.g. ProjectDocs, Public Folders)
* Assist the Office Manager with ad hoc tasks to keep everything running smoothly
About You
We're after a proactive, professional all-rounder who thrives on variety and enjoys being the go-to person who gets things done with a smile. You'll bring:
* 2 + years administration experience (experience in professional services or engineering is a bonus)
* Excellent communication skills and confidence to build rapport at all levels
* The ability to juggle multiple tasks and prioritise effectively in a fast-paced environment
* Outstanding organisation and attention to detail with a proactive, can-do attitude
* Adaptability and problem-solving skills, with the ability to work independently and collaboratively in a close-knit team
Why You'll Love Working Here
At Robert Bird Group, we value our people as much as our projects. We offer:
* A supportive, social, and inclusive culture where your contribution is valued
* Birthday leave, paid parental leave, and recognition awards
* Career development and training opportunities within a fast-growing business
* A workplace where work-life balance and wellbeing are genuinely encouraged
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