Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference:
Location Profile
The community of Greenvale has long-awaited its own a secondary school and is eager for it to be a success story: the secondary school of choice for local families and a school of which all in the community can be proud. The future of education for Greenvale is now here and students will be prepared for, and encouraged to dream, believe and achieve.
Our school opened on day 1 of Term 1, 2022 at 2 Glencairn Drive, Greenvale and will grow rapidly.
At Greenvale we are unrelentingly supportive and overwhelmingly positive with the growth of every individual student our absolute core focus. We have created a learning environment that is built on high expectations for all, where all students are engaged in academic enrichment with a diverse and challenging curriculum, while ensuring they enjoy the caring and supportive environment in which they learn every day.
Students are exposed to a diverse and challenging curriculum as well as offering academic enhancements in all learning areas.
The College also supplements students¿ learning with a wide range of co-curricular programs as well as encouraging them to get involved with the wider community.
Our school vision, mission and values were developed in partnership with the community and are:
Vision:
We stay at the forefront of education to encourage the development of the whole student, providing them with the knowledge, skills and confidence to succeed and become lifelong learners who are generous, active and informed citizens.
Mission:
We¿re on a mission to provide the best education we can for our students by partnering with our community and fostering the natural care and passion our staff have to make a difference.
Values:
Excellence: We relentlessly pursue excellence and achieve our best
Leadership: We support and influence others to achieve more than they thought possible
Respect: We respect others for who they are and value their opinions
Teamwork: We work together to achieve our goals through trust and mutual support
Facilities
The College has the following permanent facilities:
* Administration and Learning Resource Centre building
* STEM building
* Learning Neighbourhood building
* Stage 1 carpark
* 2 x bike shelters
* 1 x temporary hardcourt
* Landscaped outdoor play and learning areas
Stage 2 building works have started and will allow for the construction of the remaining facilities by the start of the 2025 school year:
* Additional Learning Neighbourhood building
* Visual Arts Building
* Performing Arts and Physical Education (PAPE) building including indoor multi- court
* 4 x hardcourts
* Sports oval
* Landscaped outdoor play and learning areas
* Stage 2 carpark
Selection Criteria
SC1 Demonstrated ability to work independently, flexibly and constructively in a team ensuring the continuous and efficient operation of the work environment as well as working creatively and proactively to enhance work systems, practices and relationships
SC2 Demonstrated proficiency in the use of office systems, software technical equipment as relevant to the position, including Compass, eduPay, Cases21 and Microsoft Office
SC3 Demonstrated knowledge and experience in respect to Human Resources Management and Executive Assistant responsibilities within a school setting
SC4 Demonstrated high level written and oral communication skills and high-level interpersonal skills with an ability to relate effectively and sensitively with teaching and support staff as well as students, parents, external providers and the wider school community
SC5 High level organisational skills with a demonstrated ability for effective time management, establishing priorities, procedures and guidelines relating to the Human Resource Management and Executive Assistant functions
SC6 Demonstrated capacity to show initiative, contribute to a positive school culture and live by organisational values
Role
[Attendance requirement for this position]
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
The role of the HR and Executive Assistant provides high-level administrative support to the Principal and College by providing a wide range of complex and confidential administrative duties. Provides excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Manages HR functions for the College in support of the Business Manager.
HR Manager
* Work cooperatively with the Business Manager to provide a range of services to support the goals, values and behaviours of the school and DET.
* Support the Business Manager by having excellent knowledge of all Policies and Procedures relating to the human resource management of schools across all areas.
* Support the Business Manager by having highly proficient general office skills including but not limited to customer service/phone/filing/Microsoft Office (excel/work/power point/publisher etc.).
* Maintain the highest standards of integrity and confidentiality and judgement
Workforce Management / Planning
* Staff database management (spreadsheets, C21 and eduPay)
* Manage staff leave records
* Manage probation timelines
Recruitment
* Post job advertisements on Recruitment Online as directed by the Principal
* Provide panel members with applications
* Schedule and make all arrangements for interviews and communicate with the applicants
* Process hires and communicate with the successful applicant
* Develop employment contracts
* Provide HR information to staff on relevant policies, DET HR guidelines and the current VGSA
* Responding to staff leave queries (LSL entitlements, leave balance etc.)
* Prepare all HR correspondence for the Principal/Business Manager
* Maintain staff personnel files
Induction
* Assist the Principal and Business Manager to prepare staff induction materials
* Onboard new staff ¿ managing the Staff handbook, arranging photos for Compass, staff ID card, ordering name badge, staff uniform, staff & phone extension list, arrange pigeonhole and compliance documentation database
* Maintain the school register for keys and security fobs
eduPay
* Approving staff leave on eduPay, cross check to Daily Org and then follow up with staff who have not entered leave on eduPay
* School local payroll processing - liaising with the Daily Org
* Archive necessary documents in a timely manner in accordance with DET policies.
* Check teacher VIT register on portal
Executive Assistant
* Work cooperatively with the Principal/Leadership to provide a range of services to support the goals, values and behaviours of the school and DET.
* Validate new opportunities and requirements through consultation, identify, communicate and, where appropriate, facilitate opportunities for continuous improvement and innovation within my role.
* Ensure up to date knowledge of IT provision, security, etc. moving towards improvement and innovation with all administrative processes.
* Assist with staff recruitment processes to meet workforce needs under the direction of the principal.
* Assist with providing high level expertise in all areas of HR recruiting.
* Support Principal by having highly proficient general office skills including but not limited to customer service/phone/filing/Microsoft Office (excel/work/power point/publisher etc.).
Calendar/diary and workflow management
* Manage diary commitments for the Principal ensuring each meeting has clear objectives and expectations. Prepare any materials needed in advance for the Principal.
* Organise meetings with various stakeholders as directed for the Principal and Assistant Principals
* Manage workflow requests for the Principal, including creating a system for signature and approval requests.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Other Information
* Until 2026 teachers will have a higher than normal curriculum development role. This curriculum is developed in detail, is shared and is collaborative in nature.
* In 2023 we have Year 7 and Year 8. In 2024 we add Year 9, and then each year level after that.
* As a School, we prioritise developing the skills of our staff and students, with observation, measurement, goal setting and improvement for all.
* Applications should be constructed, and attached, as one PDF document.
* Applications (single document) should include your cover letter, CV, response to the Key Selection Criteria and a list of 3 relevant referees.
* Applications should be saved as a PDF.
Conditions of Employment
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Applications close Wednesday 17 September 2025 at 11.59pm
Posted
5 September 2025