VDK Group are a small family owned air conditioning and electrical business based in Toowoomba. We specialise in installing and maintaining quality air conditioning systems and completing all aspects of electrical work to a high standard, particularly in designer homes in Toowoomba, Brisbane and surrounding areas.
Job description:
As a key member of our team, you will provide direct support to the Directors and play an important role in the day-to-day running of the business. This position involves a broad range of responsibilities including managing incoming and outgoing calls, payroll and basic bookkeeping, and general administrative duties.
This is a full-time position, working 38 hours per week across 5 days.
Our long-standing office administrator is relocating, and we are now seeking a reliable and organised person to join our friendly, down-to-earth team based in Toowoomba City.
Tasks and responsibilities:
The main duties for this role include, but are not limited to the following:
* Handling email and phone call correspondence
* Bank reconciliations, accounts payable and accounts receivable, including job costing prior to invoicing and management of overdue accounts
* Job and quote preparation, ordering of equipment as required and management of warehouse stock levels
* Payroll processing including entering employee timesheets, processing the pay run and superannuation payments
* Preparation and lodgement of BAS and PAYG
* Maintenance of various spreadsheets and registers, including ensuring compliance with applicable licencing and insurance requirements is maintained
* Submission of reports to comply with the requirements of various government bodies
* Costing of large ongoing jobs and budget reporting
* Assist the Directors with scheduling of jobs as required
* Other general office duties including data entry, document scanning and filing
Skills and experience required:
* Good written and verbal communication skills
* Previous experience in an office administration role
* Minimum 1-2 years of office administration experience is required
* Intermediate skills in Microsoft applications, particularly Outlook and Excel
* Good working knowledge of Xero accounting software
* Basic navigation skills in Xero accounting software are required
* Sound time management skills with the ability to multitask
* Attention to detail
* Air conditioning and/or electrical industry experience (preferred, not essential)
* ServiceM8 job management software experience (preferred, not essential)
Remuneration offered will be commensurate with experience.
If you would like to apply for this role please send an email with your cover letter and resume to or apply via Seek.