Austcorp Executive are currently partnering with a growing Australian building and project management company to recruit a dynamic Office Administrator / Personal Assistant to support their leadership team.
Mascot (Hybrid working)
$70,000 - $85,000 per annum + super.
This is an exciting opportunity to join a well-established SME operating across multiple sectors including aviation, education, healthcare, and commercial construction. The business delivers complex projects and works with high-profile clients, offering exposure across diverse verticals.
With offices based in Mascot, this role offers genuine flexibility and autonomy within a small, high-performing team.
The Role
Supporting a leadership team of three, this is a broad and hands‐on role that will see you involved across all areas of the business. It would suit someone who enjoys variety, working independently, and being a true right‐hand support in a growing organisation.
You will gain exposure across operations, project administration, finance coordination, compliance, and general business management.
Key Responsibilities
* Managing emails, correspondence and general communications
* Preparing project handover documentation and maintaining records
* Creating and maintaining administrative templates and documentation
* Data entry and invoice processing in Xero
* Assisting with safety documentation and compliance processes (SiteDocs experience advantageous)
* Supporting Project Managers with administrative coordination
* Document control and filing systems
* General operational and office support
About You
* Confident working independently in a small team
* Proactive, dynamic and solutions‐focused
* Highly organised with strong attention to detail
* Comfortable managing competing priorities
* Strong communication skills
* Experience in construction, building or project environments highly regarded
* Experience using Xero (advantageous but full training will be given)
* Experience with safety documentation systems advantageous
The Environment
* Hybrid working model - flexibility to work from home and office
* Office based in Mascot (1–2 days per week in office expected, but flexible) therefore, must live within a reasonable commute of Mascot
* Australian Citizen or Permanent Resident required (long‐term permanent opportunity)
This role will offer
* Exposure across all areas of a growing SME
* High level of autonomy and trust
* Direct access to leadership
* Opportunity to grow with the business
* Clear pathway into a future Business Manager / senior operational role
This role would suit someone who enjoys working in a small team, being hands‐on, thinking independently, and making a meaningful impact within a growing construction business.
If you're looking for a role with variety, autonomy and long‐term growth, I'd love to have a confidential conversation.
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