About Us:
Join our award winning team and contribute to the success of the fastly growing Aesthetic Tile & Stone & The Tile Supply. This leading enterprise is widely recognized for its outstanding reputation on the Gold Coast. As we continue to expand, we are looking for a dynamic Administration Officer to lead our administrative functions and play a pivotal role in our growth.
The Ideal Candidate:
We are seeking a self motivated individual with a passion for creating and improving systems and processes. The ideal candidate will have:
* Demonstrated experience in construction management or administration (minimum of 5 years in administration).
* A strong organiser who has an epic drive and is consistently reliable.
* Proven usage of a construction job management system (preferably Simpro or a similar system)
* Strong organizational and personal skills, attention to detail, and the ability to multitask in a fast-paced multi hat environment.
* Confident communicator and ability to effectively liaise with team members and important clients.
* Ability to buy into the company vision and long term growth plan and it on as your own
* Self motivation and the ability to work both independently and collaboratively.
* Excellent problem solving skills with a common sense approach.
* Bookkeeping experience or background in Xero (minimum 2 years experience)
* Previous experience in a service or trade-based company is preferred.
* A confident and friendly personality with excellent people skills.
The Role:
As the Administration Assistant, you will:
* Report to the Managing Director.
* Complete general administration for the business portfolio and potentially manage future administration coordinators
* Enter, maintain, and manage tasks, leads, jobs in our job management system.
* Maintain the flow of works to the highest standards.
* Assist in compiling and issuing quotes derived from operational tasks.
* Manage the procurement process, including raising purchase orders for materials including freight
* Collating timesheets ready for payroll
* Provide assistance to the accounts/financial controller - bookkeeping, payroll, and reconciliation
* Create contracts for new projects
* Support HR functions
* Play a key role in the growth and development of our company
Benefits:
* Part-Time or Full-Time employment options.
* Negotiable structured working hours to accommodate personal, kids, family commitments.
* Ongoing opportunities for professional growth and development.
* Supportive leadership structure.
How to Apply:
If you are ready to jump on this unique opportunity and contribute to our company's growth, we encourage you to apply. To be considered for this role, please send your resume along with a covering letter that addresses the key criteria listed in the job advertisement. Explain why you are suitable for this role and how your skills and experience align with our requirements.
Join us in our mission: One Tile, One Design, One Home at a Time.
We are open to discussing total hours and working hours to accommodate the right candidate, including school pickup and drop-off commitments. If you are excited about this opportunity and wish to be part of our friendly team, please submit your application.