Foundation & Research Administrator
* Full time, permanent
* Flexible location with WFH opportunities
* $79,959 base + Super + ability to salary package up to $15,900 tax free for living expenses under the RACGP's health promotion charity status
About the role
As the Foundation & Research Administrator you will provide crucial support to grant administration, maintain high quality records and reporting systems, deliver secretarial support to committees, and offer exceptional administrative help across the Foundation and Research teams. You will work closely with internal teams, researchers, committees, donors and grant recipients to ensure successful delivery of Foundation and Research initiatives.
Responsibilities
* Coordinate Foundation grant processes, including reviewer administration, assessment panel activities, funding agreements and milestone payment tracking.
* Prepare and distribute meeting agendas and papers, take minutes, manage committee documentation, coordinate travel, accommodation and meeting logistics for team members and stakeholders.
* Support Foundation fundraising, marketing and promotional activities, including event administration and stakeholder communications.
* Monitor data quality and reporting, maintain operational procedures and provide administrative support across Foundation and Research projects.
* Respond to internal and external support requests in a timely, professional and service‐oriented manner.
* Exercise sound judgement in the use of approved AI and digital tools, applying critical thinking to improve administrative processes, documentation and knowledge management systems.
Skills & Experience
* Experience in administration, coordination or committee support roles.
* Strong organisational skills with the ability to manage priorities.
* Excellent written and verbal communication skills.
* High attention to detail and proficiency with Microsoft Office.
* Ability to synthesise information and undertake research to support reports, briefings or partnership proposals.
* Strong stakeholder service mindset with experience responding to requests and managing enquiries.
* Experience using Microsoft 365 tools, including Copilot (or similar AI tools), to enhance productivity and outputs is desirable.
Benefits
* Eligibility to access up to $15,900 tax‐free for living expenses, plus additional salary‐packaging options.
* Extra paid leave: end‐of‐year closure leave and special paid leave such as Aboriginal, Community, Cultural and Ceremonial leave, Gender Transition leave and Volunteer Leave.
* Flexible hybrid work opportunities nationally.
* Access to a contemporary Professional Development Program.
How to Apply
Submit your CV and cover letter as one document via the 'Apply' button. The recruitment process may conclude before the closing date.
Applications Close: 5pm Wednesday 17 June 2026
We value diversity and encourage applications from Aboriginal and Torres Strait Islander people, those with disabilities, and individuals from diverse backgrounds. If you need support or adjustments during the recruitment process, please mention it in your application.
Applicants must have the right to work in Australia. Recruitment agencies will not be accepted for this role.
We acknowledge the Traditional Custodians of the land and waterways in which we work and live, and we pay our respects to Elders, past, present and emerging.
Equal Employment Opportunity
RACGP is an equal opportunity employer and welcomes applications from all suitably qualified candidates.
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