About the Organisation
ROUSSOS is proudly partnering with a Tier 1 civil contractor, a key player in major consortiums delivering high-profile infrastructure projects across South Australia's defence sector. Renowned for precision, excellence, and teamwork, this organisation thrives on delivering projects of genuine state significance and is looking for someone with a EA or office manager background to join the team.
About the Role
As the Executive Assistant, you will be the anchor of the bid team, reporting directly to the Bid Manager, keeping the team organised, on track, and firing on all cylinders. You'll handle logistics, manage documents, coordinate stakeholders, and ensure every detail is in place.
Key Responsibilities
* Coordinate bid team logistics such as meetings, travel, workshops, and stakeholder sessions
* Support senior leaders to ensure seamless bid operations and document flow
* Review and streamline internal processes for efficiency and consistency
* Organise alliance working groups and liaise with government agencies, partners, and industry stakeholders
* Maintain accurate records, version control, and document integrity across bid stages
* Prepare and format reports, presentations, and submission materials with precision
* Manage calendars, organise events, and ensure the team has what they need to succeed
* Act as the central communication point for the team and support day-to-day admin needs
* Drive internal communications, team engagement, and on-site coordination initiatives
About You
You are organised, forward-thinking, and thrive under pressure. You take pride in creating structure, efficiency, and clarity for others. You are confident working with senior leaders, anticipate needs, and get satisfaction from keeping complex projects on track.
You'll thrive if you:
* Have experience in the Adelaide construction or engineering industry
* Understand the tempo of bids, tenders, and major project environments
* Can juggle multiple priorities with precision
* Are proactive, solutions-focused, and comfortable working autonomously or in a team
* Communicate with clarity and professionalism
* Excel in Microsoft Word, Excel, Outlook, SharePoint, and document control systems
* Love improving processes and creating efficiencies
* Are motivated by supporting a team to operate at its best
What You Bring
* 2–6 years experience in executive support or office management in construction, engineering, or infrastructure
* Solid understanding of technical terminology and documentation in major projects
* Strong document preparation and formatting skills
* Confidence liaising with senior stakeholders and consortium partners
* Exceptional organisation and time management skills
* Desire to contribute to a high-performing, outcome-focused team
How to Apply
Click APPLY or contact Erin Stamelos – Talent Acquisition Consultant, on
for a confidential discussion.
All communication and resumes are treated with strict confidentiality and will not be shared without your consent.
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