Job Overview
The Human Resources Coordinator provides crucial administrative and coordination support to the HR team.
This role focuses on maintaining efficient HR operations, managing documentation, and supporting various administrative processes to enhance the employee experience and ensure compliance with company policies.
Main Responsibilities
* Offer general administrative assistance to the HR team, including scheduling meetings, monitoring shared mailboxes and ticket systems, and coordinating daily operations within the portfolio.
* Establish, review, and improve administrative processes to optimize efficiency and use of systems.
* Generate employment-related letters throughout the employee lifecycle, ensuring governance is adhered to, approvals received, and all documentation saved in personal files.
* Maintain and update employee records, HR databases, Company Resource Handbook, and the HRIS (Workday) to ensure accuracy and completeness.
* Regularly review and update the HR intranet page with approved content.
* Liaise with colleagues regarding the maintenance and updates to the HRIS.
* Provide administrative and coordination support with HR projects, as assigned.
Reporting & Record-Keeping
* Generate and distribute regular HR reports, including metrics on employee data and HR activities, and some analysis and insights, as required.
* Maintain accurate and organized records of HR activities and employee information.
Compliance & Process Support
* Assist with the coordination and execution of HR processes across the employee lifecycle (ie recruitment, on-boarding, annual salary review, off-boarding).
* Help ensure adherence to legal and regulatory requirements by supporting compliance activities and audits.
* Assist in updating and communicating company policies and procedures.
* Provide first-level advice and guidance on HR policies and processes or assign to the right person.
Event Coordination
* Support the planning and execution of HR related events and training sessions.
* Assist in organizing employee engagement activities and other administrative functions.
This is a Fixed Term 12 months Full time contract with 5 days in the office during office hours.