Administration officer

Join to apply for the Administration Officer role at Macquarie University.

• Salary Package: From $86,087 to $97,879 (HEW Level 5) p.a., plus 17% employer's superannuation and annual leave loading
• Appointment Type: Full time, Fixed term (35 hours per week) for two years with the opportunity for renewal
• Location: Australian Institute of Health Innovation (AIHI) at Macquarie University (North Ryde)

The Role

This is a pivotal position within a world‐renowned research institute, directly supporting the Founding Director of the Australian Institute of Health Innovation (AIHI) to provide high‐level executive assistance. The role acts as the liaison on behalf of the Founding Director for communication with important external stakeholders and coordinates associated work such as events, travel and meetings. In addition to supporting administration and financial management for the Centre, this role provides research, analysis and recommendations to support the Founding Director in various projects including research grant proposals.

The Administration Officer is a rewarding role that really makes a difference to the work that is done within the Institute, demanding critical thinking and judgment to achieve successful outcomes in the face of challenges, and offering ample opportunities to take ownership of various tasks.

About You

You will have strong administrative experience including providing administrative support to senior management. Computer‐based skills, attention to detail, planning and organisation skills are notches on your belt. You can proactively manage your busy workload to cope in a fast‐paced environment and have a high degree of professionalism reflected in your work and in your communications with stakeholders. You enjoy a culture built on collaboration and respect and have an interest in health research and/or higher education.

About Us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2024, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Globally recognised as one of Australia's leading research universities, Macquarie is a place where extraordinary new possibilities come to light.

To Apply

To be considered for this position, please apply online by submitting your CV and a separate (2‐page maximum) cover letter that demonstrates how you meet the following selection criteria:

• Demonstrated extensive experience in an administration role within health research, university or corporate sectors
• Demonstrated experience providing direct, high‐level support to a Head of Function or senior manager including executive assistant, personal assistant and other related roles
• Demonstrated skills in prioritising and balancing work to meet deadlines
• Proven professionalism in conducting communications with important stakeholders and representatives of external organisations
• Demonstrated experience working in a collaborative team environment

*Please note that this role may require pre‐employment checks.

Applications Close: 14 December 2025

*Please note this position is only open to Australian citizens, permanent residents and those currently residing in Australia with full working rights.