Sydney
Asset Management
Contract or Temporary
Our client is a leading Tier 1 global asset manager. They are looking for an experienced Team Assistant or EA to support a team of 5 staff based in Sydney. Ideal profiles will have 3-5 years' admin / assistant experience and wanting to step into a junior EA capacity.
The role is to be hired on a initial 6-month contract with view to turn the sucessful person perm at 6 months
This is an excellent opportunity that requires the ability to multi-task effectively and be proactive in a fast-paced dynamic environment.
Responsibilities
- Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
- Maintain team diaries and contacts
- Telephone answering is a priority & accurate and prompt messages and assistance
- Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of team members, relevant client activities and travel policy guidelines
- Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
- Coordinate couriers and outgoing mail, distribute incoming mail
- General administration, including document production (Word) when required; ad hoc project work
- Client entertainment & organize ad hoc lunches, dinners; work with
- Events Manager and bankers to invite clients to events
- Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
- Build and maintain relationships with staff in offshore offices
Required/Desired Skills
- The successful candidate will have at least 2 years' corporate administration experience ideally as a TA/ EA/ PA, ideally with an investment bank, asset manager, private equity or within the financial services industry
- Must be able to work proactively in a fast-paced and demanding environment and have the ability to prioritize a busy workload
- Highly organized with strong attention to detail and an ability to manage multiple tasks and deliver quality results
- Exhibit highest standards of professionalism and maturity and the ability to bring ideas and experience to tasks
- Excellent communication/interpersonal skills; able to interact at all levels Proactive, punctual, reliable and a team player, together with a willingness to help other members of the EA team
- Be a good team player who is willing and ready to help your peers to ensure smooth daily operation in the office
- Business acumen and financial awareness
- Fast and accurate keyboard skills
- Advanced Outlook skills required for contacts maintenance and diary scheduling, including time zones
- Advanced skills in Word including mail merge and long, complex documents
- Intermediate Excel skills for general reporting and register maintenance