About BHP
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success. Come and be a part of this success.
The Role
As a Team Administrator, you will play a pivotal role in supporting the Head of Corporate Affairs Western Australia and the Head of Indigenous Engagement. This opportunity is ideal for someone with prior Executive Assistant experience, who is highly organised and thrives in a global, fast‐pace and dynamic environment.
Responsibilities
* Executive diary management: Proactively manage calendars, coordinate internal and external meetings with senior executives (including the Asset Leadership Team), and handle logistics and agenda preparation. Demonstrated ability to independently prioritise commitments and manage stakeholder expectations is essential.
* Expense reconciliation: Prepare and submit monthly executive expense reports in alignment with BHP's business expense policy.
* Travel coordination: Book and manage flights, transfers, visas, and accommodation, ensuring cost-effectiveness and efficiency.
* Procurement support: Raise and manage purchase orders as required.
* Team budgeting support: Assist with tracking, reconciling, and reporting on team budgets, ensuring alignment with financial processes and timelines.
* Team rhythm and engagement: Support the cadence and operating rhythm of the team, including organising events, catering, and sharing general updates.
* Confidential information management: Handle sensitive and confidential information with discretion and professionalism.
* Board paper coordination: Assist in scheduling, preparing, and reviewing Board and Board Committee papers in accordance with required timelines.
* Training compliance: Monitor and follow up on mandatory team training obligations.
* Problem‐solving and initiative: Anticipate challenges and proactively offer solutions to ensure smooth day‐to‐day operations.
About You
To succeed in this role, you will bring:
* A high level of strategic thinking, organisation, flexibility, and planning.
* Proven ability to build strong, collaborative relationships with stakeholders at all levels.
* A deep understanding of working in confidential environments.
* Demonstrated success in fast‐paced settings with shifting priorities.
* Willingness and flexibility to step in and support the team as needed.
* Strong time management and the ability to prioritise competing demands professionally.
* A proactive mindset with a focus on initiative and persistence.
* Excellent written and verbal communication skills.
* Advanced proficiency in Microsoft Word, Excel, and PowerPoint, with working knowledge of SAP.
Benefits
We offer benefits to enable your work to fit with your life, including flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.
Equal Opportunity
We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day.
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