We are seeking an experienced Document Controller to support project and organisational document management activities within a fast paced, collaborative environment. This role is critical in ensuring accurate, compliant, and timely control of all project documentation.
Key Responsibilities
Document Management & Control
* Establish, implement and maintain efficient project related document control registers and procedures.
* Plan, manage and record document flow to and from all relevant parties, including clients, subcontractors and internal project teams.
* Coordinate the storage, archiving and retrieval of project and organisational records.
* Ensure all project notes are current and clearly communicated to the wider team.
* Remove obsolete documents from circulation and ensure only current revisions are in use.
* Issue, track and manage document and drawing registers, transmittals and receipts.
* Investigate and rectify document discrepancies in a timely manner.
Drawings, Documents & Transmittals
* Ensure all drawings, documents and associated transmittals are:
o Registered accurately with correct revision status and details
o Approved prior to issue
o Issued within required timeframes
o Filed in accordance with established procedures
o Clearly titled with correct project names
* Track document distribution and maintain visibility of document locations at all times.
Document Management Systems
* Administer and support the document management system, including identifying when additional metadata fields (Packages, Mail Types, Phases etc.) are required.
* Assist external vendors and consultants to comply with document submission procedures.
* Provide technical support and guidance to internal teams on system use and best practices.
Quality & Continuous Improvement
* Participate in the development and ongoing improvement of document control and quality management systems.
* Identify gaps in document control procedures and contribute practical improvement initiatives.
* Attend team meetings and actively contribute ideas for improved processes and efficiencies.
Team Support
* Participate in on‐the‐job training and mentoring of new staff.
* Provide document control support and guidance to other offices as required.
* Ensure emails are filed into appropriate project folders within 24 hours of receipt or issue.
About You
* Proven experience in a Document Controller or similar role, ideally within engineering, construction or project‐based environments.
* Strong attention to detail with a methodical and organised approach to work.
* Confident using document management systems and Microsoft Office applications.
* Excellent communication skills and a collaborative team mindset.
* Ability to manage multiple priorities while meeting tight deadlines.
Why Join Us
* Perth based role with exposure to diverse projects
* Supportive, collaborative team environment
* Opportunity to contribute to system and process improvements
Sedgman is an equal-opportunity employer, fostering a diverse, respectful, and inclusive workplace.
Job Info
* Job Identification 3607
* Job Category Risk, Controls and Assurance
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