Contracts Administrator - Client Side Role - Long Term Opportunity - Based SoR
Contracts Administration Officer
Location: Kwinana, WA Project: Major Industrial Construction Project Role Type: Client‑Side
We are seeking a detail‑oriented and highly organised Contracts Administration & Cost Support Officer to join a major industrial construction project in Kwinana. This role provides vital support to project delivery through accurate cost management, data processing, documentation control, and administrative coordination.
Reporting to the Contracts Lead, you will work closely with the project's Consultant to ensure effective contract execution, robust performance monitoring, and full commercial and contractual compliance.
Key Responsibilities
Cost & Data Management
* Maintain and update cost spreadsheets, budgets, and cost‑tracking tools with precision.
* Work with large datasets to support reporting, forecasting, and analysis.
* Process and reconcile timesheets for project teams and contractors.
* Support invoice verification, cost coding, and financial documentation.
Project Administration
* Prepare, issue, and track Site Instructions (SIs), maintaining accurate records.
* Manage filing systems, registers, and administrative logs.
* Coordinate internal and external communications and monitor follow‑ups.
* Support governance, quality management, and project reporting processes.
Meetings & Documentation
* Take clear, concise, and actionable meeting minutes.
* Track actions, responsibilities, and deadlines to ensure progress.
* Prepare correspondence, reports, and project documentation to a professional standard.
About You
* Strong commitment to safety and safe work practices.
* Highly organised with strong attention to detail and accuracy.
* Previous experience working with large datasets, cost spreadsheets, timesheet processing, and site instruction workflows.
* Excellent communication and documentation skills.
* Qualifications in commercial, finance, or procurement are preferred.
* Experience in major projects or industrial construction is advantageous.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.