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The Jetstream Group of companies is a diverse, fast-paced organisation offering services in electrical contracting, fuel installations, maintenance, and air charter in Darwin and beyond.
We are seeking a Finance / Office Manager based in Darwin to provide direct support to the Managing Director over a broad range of tasks in a dynamic environment.
The successful applicant will be motivated to pursue continuous quality improvement and refine internal processes across the group.
About the Role
The Financial / Office Manager is responsible for managing and overseeing all financial operations, including the development of financial statements, budgeting, forecasting, and financial analysis with a hands-on approach.
The role supervises and mentors the admin team, manages cash flow, liaises with clients and suppliers, and provides strategic financial insights and recommendations to senior management to optimize performance, cost control, and profitability. Driving improvements to current internal controls, systems, and processes will be a key part of the role.
The role will include:
1. Providing high-level assistance to the Managing Director in a multitude of tasks.
2. Conducting daily job and costing reviews to ensure weekly invoicing.
3. Handling HR and payroll with comprehensive understanding of Fair Work and Awards compliance.
4. Monitoring and managing cash flow, debtors and creditor accounts, expenses, budgets, invoicing, and purchase orders.
5. Project management and identifying process weaknesses, implementing change, and process improvement.
6. Conducting reviews and ensuring payments are made and received on time and at the agreed rates.
7. Supporting the wider business on complex financial issues with advice and recommendations.
8. Preparing BAS, payroll tax returns, and monthly reconciliations.
9. Providing administrative support to the operations team and in-field technicians.
10. Assisting with asset acquisitions, fleet management, and business insurances.
11. Preparing management accounting reports and financial reports for tenders and contract applications.
12. Managing a small administration team and providing admin relief during leave.
13. Preparing end-of-year financial accounts for external review.
Your qualities and skills
Knowledge of business and management principles and practices demonstrated by experience in a similar role.
Previous experience in a small to medium business.
Tertiary qualifications in accounting or business administration preferred.
Advanced skills and knowledge of the Microsoft Office suite and ability to adapt and use various software.
High attention to detail, ability to maintain confidentiality, and excellent communication skills.
Experience with MYOB and simPRO highly regarded.
Adaptable to a varied role that may be subjected to change.
Ability to deal with confidential and sensitive material appropriately.
Ability to coordinate multiple administrative tasks/processes with tight deadlines and limited supervision.
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