Operations Analyst – Procurement
Location: Sydney, NSW (UNSW Kensington Campus, flexible hybrid working) • Employment Type: Full‐Time, Permanent (35 hours per week) • Remuneration: Level 7, $113,992.6 – $123,301+ (17% Super + Leave Loading, commensurate with experience)
About UNSW
UNSW is a large organisation with a diverse and talented community, focused on meaningful work and continuous improvement. We aim to be thoughtful, practical, and purposeful in all that we do.
Why Your Role Matters
Procurement Operations & Travel plays a crucial role in managing effective procurement processes and governance across UNSW, ensuring that strategic procurement activities, including travel, align with university policies and strategic objectives, while facilitating continuous improvement. The Operations Analyst will support the reporting function related to Strategic Procurement and Environmental, Social and Governance (ESG) reporting, ensuring UNSW procurement activities align with its sustainability and ethical goals.
Responsibilities
* Contribute to the development of procurement and travel policies and guidance, including timely and accurate responses to internal and external stakeholders.
* Act as the primary contact for procurement and travel‐related inquiries, addressing and resolving complex queries while ensuring alignment with relevant policies and procedures.
* Develop and maintain key templates, intranet and website content, guidance documents and other creative content for the procurement and travel team, to support effective communication, training and operational effectiveness.
* Track and report across the procurement and travel function, including on Environmental, Social and Governance (ESG) criteria, ensuring alignment with UNSW Procurement Sustainability Framework.
* Deliver training and development programmes to enhance procurement and travel operations at UNSW, including collaboration with peer universities and industry partners.
* Facilitate and drive continuous improvements through analysis and consultation with stakeholders, ensuring operational efficiency.
* Collaborate and influence stakeholders to ensure alignment of objectives and support for procurement and travel initiatives.
* Manage the technology and systems (Contract Management system, spend analytics platform and PowerBI dashboarding) used within the procurement and travel teams, ensuring their effective operation and alignment with team needs.
Skills and Experience
* Degree qualification in Business, Commerce, Analytics, Information Systems or a related discipline, or equivalent relevant experience.
* Demonstrated experience (typically 2 to 3+ years) in analytics, reporting, business intelligence or a related analytical role.
* Strong Power BI skills, including developing, maintaining and enhancing dashboards and reporting solutions.
* Experience using ERP systems and business technologies to support reporting and operational processes. Experience with Oracle PeopleSoft is desirable.
* Advanced analytical and problem‐solving skills, with the ability to interpret data and provide actionable insights.
* Strong stakeholder engagement, communication and influencing skills.
* Ability to manage competing priorities, meet deadlines and work collaboratively in a team environment.
* Experience in procurement, travel, operations, facilities, estate management or a similar operational environment is desirable but not essential.
Benefits and Culture
* Career development opportunities
* 17% Superannuation contributions and additional leave loading payments
* Additional 3 days of leave over the Christmas period
* Discounts and entitlements (retail, education, fitness)
Pre‐Employment Checks
Aligned with UNSW's commitment to safety, ethical conduct and strong integrity, candidates will be required to participate in a combination of pre‐employment checks relevant to the role. These may include:
* National and International Criminal history checks
* Entitlement to work and ID checks
* Working With Children Checks
* Completion of a Gender‐Based Violence Prevention Declaration
* Verification of relevant qualifications
* Verification of relevant professional membership
* Employment history and reference checks
* Financial responsibility assessments/checks
* Medical Checks and Assessments
Equal Employment Opportunity Statement
UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people with diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.
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