Job Opportunity: Executive Assistant/Office Coordinator
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About the Role:
We are seeking a highly skilled and experienced Executive Assistant/Office Coordinator to support our executive teams in a dynamic and fast-paced environment. As the face of our organization, you will be responsible for running the reception in our brand-new facility.
The successful candidate will play a critical role in planning, organizing, and supporting the executive team's activities. This includes managing calendars, scheduling appointments, and booking travel. You will also be responsible for managing company events, including relationships with sponsors and clients.
As a key member of our team, you will provide direct administrative support to the executive team, preparing board packs, managing meeting room bookings, and coordinating set up of meeting rooms.
This is a challenging and rewarding role that requires attention to detail, discretion, and a proactive mindset. If you have excellent written and verbal communication skills, experience as an Executive Assistant, and event management expertise, we encourage you to apply.
Key Responsibilities:
* Provide direct administrative support to the executive team
* Schedule appointments, meetings, and book travel
* Manage the executive team's calendar
* Manage start-to-finish company events
* Prepare board packs proactively for meetings
* Manage and schedule bookings of office meeting rooms
* Coordinate setup of meeting rooms
Requirements:
To be successful in this role, you will need:
* Bachelor's degree in Business Administration or equivalent
* Current driver's license
* Excellent written and verbal communication skills
* Minimum 2 years' experience as an Executive Assistant
* Event management experience
* Proactive problem-solving skills
* Extensive customer service experience, specifically in complaints handling capacity
* Proficient database and spreadsheeting skills
* Microsoft Suite proficiency
Desirable Qualifications:
* Experience in the mining/manufacturing industry
* Technology trouble-shooting skills
* Qualifications in Event Management