Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference:
Selection Criteria
SC1 Demonstrated high level oral and written communication skills, including creation of digital content
SC2 Demonstrated high level organisational skills and experience in supporting management and in the coordination of events
SC3 Possess the technical knowledge and expertise relevant to the position.
SC4 Demonstrated commitment to continual professional growth in self and others.
SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.
Role
The College and Principal are seeking a proactive and highly organised individual who will embrace the opportunity to grow this newly established position. The role combines executive support to the Principal with responsibility for enhancing communication and community engagement across the College. We are looking for someone who can build strong connections with parents and the wider community, manage a broad range of administrative and communication tasks, and play a key role in promoting the Colleges vision and achievements.
Responsibilities
The responsibilities of this position will be:
Principal Support and Administration
Manage the daily organisational responsibilities of the Principal, including scheduling, diary management, and prioritising tasks.
Arrange and coordinate parent meetings on behalf of the Principal, including preparing agendas, documentation, and arranging meeting spaces.
Prepare, collate, and distribute interview documentation for recruitment processes.
Liaise with applicants, contact referees, and arrange interview schedules for advertised positions as required.
Draft, respond to, and manage emails on behalf of the Principal in a timely and professional manner.
Maintain confidentiality at all times when dealing with sensitive information.
Provide general administrative support to the Principal and Principal Class Team, including document preparation, record-keeping, and follow-up of key actions.
Communications and Community Engagement
Maintain professional communication with parents and the wider community as instructed by the leadership team.
Update the College website to ensure it remains current and relevant, liaising with stakeholders across the school.
Coordinate communication of College events through the newsletter, website, social media platforms, and where appropriate, local newspapers and Department publications.
Organise recognition and celebration of student achievements through digital media, displays, and publicity.
Assist with the development and promotion of College publications, including the College magazine, brochures, prospectus, and publicity materials.
Support the organisation and planning of College events such as Open Night, Parent Information Nights, and Presentation Night.
Contribute to the development and implementation of the College communication plan.
Manage bookings for College tours and ensure visitors are welcomed professionally.
Provide general administrative and communications support across the College as required.
Undertake other duties as directed by the Principal team and Business Manager.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Location Profile
Cheltenham Secondary College is well reflected in the statement: "Tradition and excellence in a caring, disciplined environment."
Founded in 1959, Cheltenham Secondary College is a single campus, Year 7 to 12 coeducational college of approximately 800 students. The College motto is 'Health and Learning'. The College is committed to providing comprehensive, relevant and challenging programs that enable all students to work towards achieving their potential and to be responsible and contributing citizens to their community, Australia and the World. We provide balanced and relevant education in an encouraging and nurturing way.
VALUES AND ENVIRONMENT
The College¿s values are Personal Best, Sense of Community, Respect and Responsibility. These values guide us in everything we do from personal growth and responsibility, inclusion and social justice, lifelong learning (to learn, to know, to be and to live together), experiential learning and eLearning.
How do we define or display these values?
* Development of personal excellence and willingness to participate is encouraged and acknowledged.
* By maintaining traditional values linked to the dress code/uniform, strong discipline and a supportive welfare structure.
* As a unified environment, we advocate honesty, loyalty, courtesy, consideration for all, tolerance and respect for one another.
* By fostering a sense of pride in self and a willingness to excel, which in turn encourages team spirit.
LOCATION AND ZONE
The College is bordered by a residential area, a light industrial zone and a large shopping complex (Westfield Southland), with both Monash University and Holmesglen TAFE Moorabbin Campus in close proximity. The College is well serviced by public transport, including bus services and the Cheltenham, Southland and Moorabbin railway stations.
Many enrolments are from outside the College's designated zone. Enrolments also include a cohort of overseas fee paying students, thus adding further to the multicultural nature of the College. Enrolments of boys exceed enrolments of girls at most year levels. The Student Family Occupation Index is reducing slightly.
STAFF
Cheltenham Secondary College has a dedicated staff who are committed to the best outcomes for students, who support the ethos of the College and are approachable and receptive. There is low turnover of staff.
CURRICULUM PATHWAYS
Students are grouped horizontally in year levels and managed in three sub-schools: Junior (years 7 and 8), Middle (years 9 and 10) and Senior (years 11 and 12) Schools. The College also runs an Intermediate and a Senior VCAL program. The Year 12 pass rate is very high and the vast majority of students go on to tertiary study.
The College provides a common and comprehensive program of cross and cocurricular activities to all students across all year levels. Each sub-school is led by a Director and four Coordinators.
As students move through the school, the opportunities available to sub-school curriculums are:
Middle School
Years 9 and 10:
* Students are provided with the common core curriculum but are also able to choose elective subjects in their chosen areas, leading to their final choices of a Senior School program that provides them with academic, vocational and traineeship post-secondary needs.
Year 10:
* Students undertake work placement.
* Some students take up apprenticeships, traineeships or transfer to a senior campus college after year 10.
* Students are able to participate in Vocational Education and Training (VETis), in University Enhancement programs.
Senior School
Year 11:
* Year 11 students undertake work placement.
Years 11 and 12:
* Students have the option to continue their academic pathway through the VCE and VCE VM programs.
* Students are able to participate in Vocational Education and Training (VETis), in University Enhancement programs.
* A significant number of students study a Language other than English (LOTE) outside normal school hours with external providers.
ADDITIONAL STUDENT OPPORTUNITIES
* An extensive cocurricular activities program exists which allows students to develop their talents outside of the classroom.
* The College takes a very high profile in inter-school competitions (especially sport and debating), has an extensive instrumental music program, a Year 12 Leaders program, a Student Representative Council, Form Captains and an invaluable peer support program.
* The Avenues, a sister school interstate exchange program which expands the opportunities for students and focuses on competitive and cooperative programs in sport, culture and the arts.
CHELTENHAM SECONDARY COLLEGE COMMUNITY
* Parents and Friends: The College welcomes and actively encourages parent participation in their children's schooling through the College Council and its range of subcommittees
* Local Council, Sporting Groups and other key broader community groups: City of Kingston, the Local Learning and Employment Network (LLEN), various Rotary Clubs, RSL and welfare organisations.
Applications close Thursday 4 September 2025 at 11.59pm
Posted
22 August 2025