Key Bid Management Role
The successful candidate will support the Work Winning Manager in developing and preparing responses for tenders, proposals, and EOIs.
This role is an integral part of the Business Development Team and is responsible for coordinating and distributing documentation in Tenders, ensuring stakeholders have the information required throughout the Bid Process while producing quality written responses and compliant bids within the deadline.
The ideal candidate will be responsible for actively managing the tender process for all bids, adding value and effective support to the sales team by leading all day-to-day bid activity, ensuring bid framework procedures and governance are followed to deliver a compliant, compelling bid on time, and ensuring bid documentation is of a high standard, clear, appropriate to the project, and communicates the agreed win strategies and win themes.
Main Responsibilities:
* Create, publish, and submit tender response documents in accordance with agreed timetables, collaborating where needed with all key SMEs and stakeholders.
* Respond to all client requirements, including bid submissions, within the required timeframes.
* Ensure the defined bid framework tools and processes are followed by all bid team members throughout the bid.
* Bid submissions must be compliant with client requirements and clearly articulate winning strategies, win themes, and the Sodexo solution.
* Bids must be well-planned, with responsibilities, expectations, and timescales made clear to all stakeholders.
Requirements:
* Minimum 2 years' experience in managing bid processes.
* Able to demonstrate necessary personality and leadership skills to guide a diverse team successfully through the bid process.
* Able to build relationships with both internal departments and client representatives, comfortable working at CEO/MD/Director level.
* Proven ability to work under pressure to plan and deliver compliant, professionally produced proposals within client-defined timeframes and manage multi-workstream opportunities with many contributors.
* Awareness of market trends, particularly within the FM sector.
* Strong evaluation skills to respond effectively to client requests.
* Strong creative writing skills and ability to translate technical information into a clearly articulated and persuasive writing and craft a clear communicative message.
* Able to research, author, edit, and challenge content.
* Intermediate to Advanced MS Word, PowerPoint, and Excel skills and proficiency in MS Office.
* A working knowledge of InDesign and Adobe Illustrator would be desirable.
* Experience in using SharePoint to support bid management processes and document management.
* Knowledge and experience of bid management methodology and project management.
* Excellent attention to detail.
* Excellent time management/prioritization skills and the ability to work within deadlines.
* Self-confident, diplomatic but firm under pressure.
* Proven and demonstrable Project management and coordination skills.
* A flexible approach to the working week to accommodate the peaks and troughs of the bid lifecycle.
* Self-motivated to work within a high-performing team environment.
Qualifications:
* Degree qualified in a relevant discipline would be highly desirable.