As a Purchasing Assistant, you will play a key role in joining the Product and Procurement team to assist in the efficient and timely ordering of stock for the business and the associated administration and support tasks. The role involves:
· General Purchasing Administration
· Logistics Coordination
· Supplier & Client/Staff Communication
· Administrative Support
· Financial Support
· Office Management
· Problem-Solving
This position suits someone who enjoys structure, systems, and supporting operational teams in a fast-paced environment.
Key Responsibilities
· Assist in purchasing processes, from identifying supplier sources to placing & altering orders through to tracking and receipting of goods
· Handle and maintain supplier invoices, receipts and related financial documentation
· Assist with international shipment tracking, delivery scheduling & follow ups with freight forwarders and service providers.
· Provide updates & communication to staff regarding incoming stock
· Maintain accurate inventory records and monitor stock levels to ensure timely replenishment
· Collaborate with production, logistics and finance teams to optimise purchasing decisions
· Prepare purchasing & logistics reports and analysis to support business decision-making
· Maintain supplier price lists and previous purchasing records to ensure correct costs of goods.
· Support procurement of site requirements, including site amenities orders
· Enter and maintain accurate data in PMS and internal systems
· Process credit card receipts and supporting documentation
· General administrative support across personnel and procurement functions
About You
· years of experience preferred in a purchasing or procurement role, preferably within a manufacturing or logistics environment
· Strong attention to detail and ability to follow established processes
· Organised, reliable, and able to manage multiple tasks
· Confident using systems, spreadsheets, and learning new platforms
· Interest in operations, logistics, or construction environments