The incumbent is responsible to manage office premises related matters and to provide support with all administrative tasks associated with the smooth running of the Sydney office.
Key Areas of Responsibilities
* Manage the front of house area including greeting all clients/guests in a professional manner and ensuring the reception, waiting area, kitchens and meeting rooms are kept neat and tidy at all times.
* Respond to all incoming phone calls with a courteous and efficient style.
* Manage all meeting room bookings across the business.
* Manage and maintain the kitchen and catering facilities.
* Maintain office supplies and work with suppliers to ensure supplies are replenished in a timely manner (photocopier/ recycling/ shredding/ kitchen/ post room etc.).
* Arrange business travel and itineraries for all staff undertaking domestic or international trips, coordinating with other CLSA office travel staff as required.
* Handle post, courier services, incoming phone calls, general filing and message taking.
* Processing expense claims and collection of receipts and undertaking verification of claims.
* Assist the corporate access team with event co-ordination, invitations, name tags, binding of corporate presentations.
* Processing invoices related to Admin department.
* Assist with office management tasks as required.
* Assist with any other ad hoc administration tasks (including data entry) as required.
* General administrative support to all staff.
Requirements
* Minimum 2-3 years of relevant experience in office management.
* Proficient in the Microsoft Office suite, including Outlook, Word, Excel and PowerPoint.
* Strong communication, interpersonal and advocacy skills.
* Excellent command in both spoken and written English.
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