Overview
Hunter New England Local Health District
Reference number: REQ650772
Occupation: Administration and Clerical
Work type: Full-Time
Location: Newcastle, Hunter & Region
Salary Information: $79,171.07 – $80,966.53
Closing date: 30 April 2026 at 11:59pm
Employment Type: Permanent Full Time
Position Classification: Admin Officer Level 5
Remuneration: $79,171.07 – $80,966.53 + Super
Hours Per Week: 38
Requisition ID: REQ650772
Applications Close: Thursday the 30th
About the Role
Belmont Hospital is seeking an Executive Assistant in Medical Services to provide high-level executive and administrative support to the Director of Medical Services, Clinical Directors (Heads of Departments), Director of Education & Training, and Staff Specialists. You will be central to coordination, managing priorities and maintaining relationships across a wide range of stakeholders.
You will operate in a fast-paced, rewarding environment where your coordination, communication and problem-solving skills directly support the smooth operation of medical services.
Key Responsibilities
* Managing complex diaries, meetings, and travel arrangements
* Coordinating senior medical staff rosters, leave, education & training attendance, and payroll-related enquiries
* Supporting recruitment and onboarding of junior and senior medical staff, including international doctors (coordinating Ahpra and visa sponsorship applications, as required)
* Acting as a key liaison point, and offering support to senior medical staff and relevant stakeholders (e.g. Universities, Specialty Colleges, and others)
* Providing high-level secretariat support for committees and meetings
* Preparing reports, correspondence, agendas and minutes
* Managing competing priorities with professionalism, discretion and efficiency
Where you'll be working
Belmont Hospital offers a welcoming and collaborative environment where teamwork and respect are core values. You'll be part of a supportive medical administration team in a bright and modern workspace, working closely with senior clinicians and executives in a dynamic healthcare setting.
About You
You are a confident and capable administrator who thrives in a busy environment and enjoys supporting senior leaders.
You Will Bring
* Proven experience providing high-level executive or administrative support
* Exceptional organisational skills with the ability to manage competing priorities
* Strong communication skills and the ability to engage with stakeholders at all levels
* Initiative, discretion and a commitment to maintaining confidentiality
* Experience with rostering, workforce coordination or medical administration (highly regarded)
* Advanced computer skills and the ability to produce professional documentation
What We Offer
* Monthly Allocated Day Off (ADO) for full-time employees
* Flexible work hours
* 4 weeks annual leave (pro-rata for part-time)
* Paid parental leave (for eligible employees)
* Salary packaging – up to $11,600 + novated leasing options
* Fitness Passport – discounted gym memberships for you and your family
* Employee Assistance Program (EAP) for staff and their families
About Applying For This Position
For role related queries, contact Jaime Kowalski at Jaime.Kowalski@health.nsw.gov.au. Applicants will be assessed against the essential requirements and selection criteria contained within the position description. For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource to help Indigenous job applicants apply for positions in NSW Health. For more information, visit: https://bit.ly/HNEHealthSteppingUp
This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015 prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
Additional Information
Salary packaging is beneficial and may increase take-home pay. For information, contact SalaryPackagingPLUS at nswhealth@salarypackagingplus.com.au or 1300 40 25 23. Hunter New England Local Health District is an inclusive employer that supports a diverse and equitable recruitment process. If you require accommodations during the recruitment process, please let us know. For confidential support during the application process, contact HNELHD-Diversity@health.nsw.gov.au.
Eligibility
To be eligible for permanent employment you must be an Australian Citizen, a permanent resident of Australia, or a New Zealand citizen with a current New Zealand passport. Temporary visa holders may be offered employment only if no suitable local candidate is identified, in line with visa conditions. An eligibility list will be created for future vacancies.
#J-18808-Ljbffr