Finance and Communications Administrator
Join to apply for the Finance and Communications Administrator role at VONNE (Voluntary Organisations' Network North East)
Finance and Communications Administrator
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Join to apply for the Finance and Communications Administrator role at VONNE (Voluntary Organisations' Network North East)
Contract Type: Fixed term
Role Type: Employment
Hours: Part time
Application deadline: Monday, September 15, 2025 - 12:00
Based: Newcastle
Salary: £24,897 Pro Rata
Salary Type: Fixed Salary
Location: Tyne and Wear
Role description: Administration
Part time - 12 hours per week
Role Objective
This is a central role within the team leading on key tasks across the finance and communication needs of the organisation along with general office and administrative support. The objective is to provide accurate and timely administrative activity within this role which supports the team in delivering an effective and impactful programme of activity.
Background
Dwellbeing Shieldfield is a Charitable Community Benefit Society which operates as a co-operative. We have a mix of employed and sessional workers and volunteers who work across different activities and working groups. We are organised around a flat structure, so there is no 'boss' and no line management. Our employees are called 'Worker Members' to differentiate from 'Members' of the Community Benefit Society. All Worker Members are paid at the same rate. We all share responsibility and try to support each other to develop our strengths within the resources we have available to us.
The main focus of this role is to support the finance and communications functions across the team. This is in addition to supporting colleagues with more general administrative aspects of delivering programmes where agreed.
This part-time role is funded for 18 months with the possibility of extending beyond, dependent on funding. Payment is £13.68 per hour, increasing to £14.26 per hour in April 2026.
Main Duties and Responsibilities
Finance
* Maintain accurate and up to date financial records using QuickBooks.
* Process all income and expenditure including invoicing, payments and reconciliations.
* Reconcile bank transactions with bank statements and QuickBooks data.
* Assist in the preparation of annual budgets and forecasts.
* Support the Organisational Development Worker to generate financial reports for internal use (e.g budget vs actuals) and external stakeholders (e.g grants).
* Support the annual audit process, providing necessary. documentation and information.
* Prepare payroll notifications, maintain payroll records and work with the Organisational Development Worker to process wages.
Communications
* Be a primary contact answering general enquiries and signposting to other workers and/or Stewards where appropriate.
* Lead on updating social media, updating the website and organising the e-bulletin with content provided by Programme and Organisational Development Workers. Support volunteers who help update or engage with social media as appropriate.
* Lead on non-digital communications including printing of Dwellbeing regular bulletin and supporting the Community Bees with distributing to members through cafe, notice boards, member walks, meetups or doorstep delivery.
* Organise translation or support decoding of documents where appropriate / where needed.
General Administration
* Purchase materials and resources as requested.
* Maintain office equipment and supplies.
* Assist with inductions of new workers (e.g setting up IT, training).
* Support scheduling of and attend team meetings.
* Process membership applications and maintain membership database.
* Attend team meetings (bi-monthly) and 1:1s with colleagues as required.
* Maintain records of Dwellbeing activity (paper and digital files) for monitoring and evaluation purposes.
* Maintain DBS checking process.
Experience
Skills and experience we are looking for
Essential /Desirable
Experience with financial record keeping and basic accounting principles
Essential
Proficient in using accounting software
Essential
Experience of a communications role in a community setting to encourage participation in community activity
Desirable
Experience of working in flat organisational structure
Desirable
Experience of working in a co-operative and/or community/charity setting
Desirable
Qualifications And Training
Essential /Desirable
* GCSEs (A*-C) in English and Maths
* Or NVQ Level II in Business Administration
* Or equivalent experience of working as an administrator or business support officer
Essential
AAT qualifications
Desirable
Essential /Desirable
Knowledge and skills
Excellent computer skills including the use of Microsoft Office and/or Google Drive in areas of file management; word processing; spreadsheets; database; email; Zoom; cloud storage etc.
Essential
Skills in QuickBooks accounting software
Desirable
Skills in Social Media (Facebook, Instagram) to communicate effectively
Essential
Experience of updating websites using content management systems
Essential
Skills in using Squarespace
Desirable
Skills in using Mailchimp
Desirable
Comfortable making decisions and working independently
Essential
Ability to give good attention to detail
Essential
Excellent team working skills
Essential
Be able to work collaboratively and be self-directed
Essential
Calm and methodical in responding to competing demands
Essential
Excellent communicator
Essential
Appointment to this role will be subject to full references and all worker members will undergo Disclosure and Barring Service (DBS) checks within two months of starting. Please contact us if you would like to see Dwellbeing Shieldfield's Safeguarding Policy and Procedures.
About Dwellbeing Shieldfield
Dwellbeing Shieldfield is a welcoming, creative and inclusive co-operative of Shieldfield residents and community members of all ages and backgrounds. Through our projects, research and events we share life together, support our neighbours and celebrate and empower our rich and diverse community. Our aim is for community members to play an active role in shaping life in Shieldfield.
Dwellbeing Shieldfield is committed to a voluntary open membership; autonomy and independence; education and training; solidarity with other cooperatives and being connected to a wider, international movement. Our principles are in line with the cooperative principles of honesty, openness, care for others, democracy and equality, with community wellbeing at the heart of what we do.
For further information about what we do and why we do it, please see our Membership Information leaflet and website.
Apply
For more information about the role and how to apply, see the Job Pack.
Job document 1
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