Position Summary
The role of Executive Assistant is responsible for providing sales, administrative and coordination support to 1 of our leading Real Estate Agents. This role will ensure that all services and activities are delivered with the highest level of detail and standard. As a key 'go-to' person for the team, you will ensure that any issues are resolved effectively, and requests are completed within a timely manner. The industry is fast paced and requires an extremely high attention to detail, meticulous planning ability and a positive and proactive attitude.
Key Responsibilities
● Manage end-to-end marketing campaigns
● Oversee real estate marketing activities, including social media strategy and execution
● Attend client appointments, inspections, and internal meetings
● Contribute to project marketing initiatives
● Operate within tight deadlines and timeframes
● Act as a liaison between stakeholders, ensuring smooth communication
● Prepare and coordinate marketing materials for property listings
● Assist with auction day activities and open homes
● Organise and prepare for auctions and open inspections
● Attend property valuations, buyer appointments, and inspections
● Maintain up-to-date knowledge of market conditions, residential inventory, and pricing
● Coordinate client appointments, team schedules, and meetings
● Provide reports and feedback to the team regarding client interactions and outcomes
● Maintain a proactive approach to learning and professional growth
● Manage and nurture client relationships
● Conduct pre-settlement inspections
● Carry out any prospecting if required
● Carry out letterbox drops or coordinate with contractors as needed
● Organise photographers, valuation appointments, building inspections, and EER inspections
● Consistently strive to meet and exceed established KPIs
● Maintain accurate records and reporting documentation
● Perform any ad hoc administrative tasks as requested
Required Experience and Attributes
● Strong self-motivation and high levels of self-discipline
● Proven administrative skills and excellent computer proficiency
● Exceptional verbal and written communication abilities
● Professional and polished personal presentation
● Keen attention to detail
● Proficiency in Microsoft Word and Excel
● Willingness to learn new software systems
● Current ACT driver's license and access to a reliable vehicle
● Positive attitude with strong organisational and time management skills
● Excellent interpersonal and relationship-building capabilities
Note: Experience within the industry would be highly advantageous. You will be required to obtain your Real Estate License.
Employment Details
● Remuneration: $90,000 + superannuation + commission / incentives
● Work Hours: Monday to Saturday, 8:30 AM – 5:00 PM (adhoc after-hours work will be required) + one day off during the week. To be arranged based on team preference
If this role sounds aligned with you and you are seeking to work alongside a skilled team of hardworking professionals, we would love to hear from you
Please submit your Cover Letter and Resume along with three professional references via Seek or