Sales Coordinator & Executive Assistant
Location: Southport, QLD
Company: Wealth Hub Australia
About Us
Wealth Hub Australia is a dynamic and rapidly growing business, committed to helping Australians achieve financial freedom through property investment and financial solutions. Based in Southport, QLD, we pride ourselves on delivering exceptional service and building long-term relationships with our clients.
We are seeking an experienced and motivated Sales Coordinator & Executive Assistant to join our vibrant team. This unique hybrid role combines sales coordination expertise with high-level executive support to our Managing Director and leadership team.
About the Role
This position is integral to the smooth operation of our business, offering you the chance to work in a fast-paced and supportive environment where your skills will make a real impact.
Key Responsibilities
Sales Coordination:
* Act as the central point of contact for client inquiries, ensuring a seamless and professional client experience.
* Manage client onboarding, scheduling appointments, and coordinating property investment presentations.
* Collaborate with internal teams (e.g., mortgage brokers, solicitors, settlement specialists, developers) to ensure clients receive timely updates and support throughout their investment journey.
* Assist with the preparation and lodgment of paperwork, including contracts, EOI submissions, and deposit confirmations.
* Maintain and update CRM systems (e.g., HubSpot) to track sales progress and client interactions.
* Support post-sale activities, such as contract signing coordination, settlement tracking, and milestone follow-ups.
Executive Assistance:
* Provide high-level administrative support to the Managing Director and senior leadership team.
* Manage calendars, book meetings, and organize travel arrangements to optimize productivity.
* Handle correspondence and emails, ensuring timely responses and follow-up on key tasks.
* Prepare agendas, minutes, and action items for meetings, ensuring completion within set KPIs.
* Conduct research, prepare client strategy plans, and assist in creating property investment presentations.
* Maintain confidentiality while managing sensitive business and client information.
About You
We are looking for a detail-oriented, proactive professional who thrives in a dynamic environment.
Essential Requirements:
* Previous experience as an Executive Assistant, Sales Coordinator, or in a similar administrative role.
* Knowledge and experience in the real estate or property investment industry.
* Proficiency in Excel, Microsoft Office Suite, CRM platforms, and PDF tools.
* Excellent verbal and written communication skills with outstanding phone manners.
* Problem-solving abilities and a client-first mindset.
* Eligibility to work in Australia without restrictions.
Preferred Attributes:
* A passion for the property industry and a desire to make a difference.
* Basic understanding of mortgage planning and finance (training provided if needed).
* Sales skills or a willingness to learn.
Opportunities and Benefits
* Competitive salary package, including superannuation.
* Performance-based bonus structure, rewarding achievement of set KPIs.
* Enjoy a premium office environment with the added flexibility of working from home every Friday, offering the perfect balance between professionalism and convenience.
* Professional development opportunities in a growing industry.
* A supportive and collaborative workplace culture.
How to Apply
If you're ready to take the next step in your career and make a meaningful contribution to a thriving business, we'd love to hear from you Please submit your resume and cover letter via SEEK, highlighting your experience and enthusiasm for this role.
Note: Candidates located outside the Gold Coast or with work limitations will not be considered.
Join Wealth Hub Australia and be part of a team that's shaping the future of property investment