Posted: 19/01/2026
Closing Date: 20/02/2026
Salary: $ $47.97
Job Type: Permanent - Full Time
Location: Cairns QLD
Job Category: Administration
This is a pivotal role for someone who thrives in a fast-paced, purpose-driven environment and enjoys being the central point of coordination that keeps leaders connected, informed and effective. You will be closely involved in executive processes, leadership coordination and governance support, playing a key role in how our organisation operates day to day.
About Us
Centacare FNQ provides services that support individuals, families and communities across Far North Queensland. Guided by our Mission, Vision and Values, we are committed to service, dignity and social justice, working together to build an inclusive and resilient community.
Why Join Centacare FNQ
5 Weeks of Annual Leave - Recharge and Restore
Salary Sacrificing Options - Boost your take home pay
Paid Parental Leave - Because family matters
Flexible Work Arrangements - We work with you
Buy Extra Leave (Up to 2 Weeks per Year)
Compassionate Leave Bonus - Additional paid leave on top of the standard entitlement
Gift Day - Enjoy the workday after Boxing Day Off
Real Access to Leadership - We're in this together
Ongoing Professional Development - Grow with us
Free counselling with our Employee Assistance Program (EAP)
Job Description
About the Role
Reporting directly to, and working closely with, the Executive Director, this role provides high-level executive and office coordination support across the leadership environment. You will act as a trusted partner to the Executive Director, a key support to Directors and Senior Leaders, and an important liaison point with the Board and broader organisation.
You will be relied upon for your judgement, discretion and ability to manage priorities, ensuring information, actions and decisions flow smoothly and professionally across the organisation.
Key Responsibilities
Provide high-level, confidential executive support to the Executive Director and Senior Leadership Team, including diary management, coordination of priorities and preparation of executive correspondence, reports and briefings
Act as a central coordination point for leadership communication, ensuring information, decisions and actions flow effectively across the organisation
Support leadership meetings by tracking actions, following up outcomes and anticipating executive needs
Coordinate Board and governance processes, including meeting logistics, agendas, papers, minute-taking and action tracking
Liaise professionally with Board members, senior leaders, staff and external stakeholders on behalf of the Executive Director
Coordinate the day-to-day functioning of the executive office, including records management, meeting logistics, systems and resources
Identify and support improvements to administrative, communication and coordination processes to enhance leadership effectiveness
About You
Desired Skills and Experience
You are organised, calm under pressure and trusted to handle sensitive information with care. You enjoy working closely with senior leaders and take pride in being reliable, proactive and professional.
You will bring
Strong organisational, coordination and time-management skills
Excellent written communication skills
High levels of discretion, judgement and integrity
Confidence working with Microsoft Office and administrative systems
Strong interpersonal skills and the ability to build effective working relationships
Preferably demonstrated experience providing high-level executive support to senior leaders
Qualifications And Requirements
Relevant qualification in Business Administration and/or significant experience in executive support
Minimum two years' experience in a similar senior support role
Current driver's licence
Blue Card, Yellow Card (or ability to obtain) and National Police Certificate
Why Join Centacare FNQ
Work closely with the Executive Director in a trusted, influential role
Be part of a values-driven organisation making a real difference in the community
Engage with senior leadership and governance at an organisational level
Enjoy a role with variety, responsibility and purpose
If you are a highly capable executive support professional looking for a meaningful role at the centre of leadership, we would love to hear from you.
Please note we reserve the rights to appoint a succesful applicant, prior to application closing date.