Department of Children & Families NT – Darwin NT
Job descriptionAgency Department of Children and Families Work unit Office of Chief Executive, Strategy,
Programs and Enabling ServicesJob title Executive Assistant Designation Administrative Officer 4Job type Full time Duration Fixed to 07/04/2027Salary $77,344 - $88,179 Location DarwinPosition number 36515 RTF 342020 Closing 04/03/2026Contact officer Jason De Araujo, A/Manager Executive Services on 08 8999 50***or **************@nt.gov.auAbout the agency https://families.nt.gov.au/Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=342020
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONS.Information for applicants – inclusion and diversity and Special Measures recruitment plansThe NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website.
Primary objective
Provide administrative and executive support within the Office of the Chief Executive, supporting day-to-day priorities and the coordination of the timely flow of information.
Context statement
The Department of Children and Families bring together a range of policy, advocacy and frontline service delivery functions that work together to deliver a whole of life approach to supporting children and families across the Territory. This includes children and families, child protection, prevention of domestic violence and homelessness.
Key duties and responsibilities
* Provide comprehensive administrative and executive support, including phone, email and diary management, task coordination and liaison with a wide range of internal and external stakeholders.
* Prepare, quality assure and coordinate delivery of executive correspondence, ensuring timeframes for completion are met.
* Maintain administrative systems and processes to ensure effective workflows and compliance with information management and security requirements.
* Manage financial and procurement functions including travel, purchasing, processing of credit card transactions and reconciliations.
* Provide secretariat support for working groups, committees and/or events, including agenda setting, minute taking and coordination of logistics.
Selection criteria
Essential
* Demonstrated experience in delivering high level administrative and executive support, including calendar and diary management, meeting coordination, minute taking, accounts payable, credit card management and travel bookings.
* Well-developed interpersonal and communication skills, with demonstrated experience in preparation of executive correspondence, maintaining attention to detail, building positive working relationships, and communicating with influence.
* Well-developed organisational and problem-solving skills, including strong time and priority management and the ability to work independently with limited supervision in a fast-paced environment.
* Proficiency in the use of computer systems and programs such as MS Office and electronic records management systems.
* Ability to maintain confidentiality and deal with sensitive situations with tact and diplomacy.
Desirable
* Knowledge of whole of government systems and processes, including records management, procurement, travel and
Further information
The preferred or recommended applicant will be required to hold a current Working with Children Clearance notice and undergo a criminal history check. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history.
Be careful - Don't provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.
#J-18808-Ljbffr