Executive Assistant & Administration Coordinator (Remote – Philippines)
Philippines-based | Full-time | Remote
About us
Fortem Media is an Australian-based creative and media agency working with leading brands across sport, culture, and lifestyle. We are seeking a full-time Executive Assistant & Administration Coordinator to support our Australia-based operations remotely from the Philippines.
This role is split approximately 50% Executive Assistant support to the CEO & Founder and 50% administration and inbox management. This is a work-from-home, fully remote position. Philippines-based candidates are encouraged to apply.
About the role
Executive Assistant (50%)
* Provide EA support to the CEO & Founder
* Manage calendars, meetings, and scheduling across time zones
* Travel bookings and visa applications
* Assist with inbox management, follow-ups, and prioritisation
* Prepare basic documents, presentations, and internal communications
Administration & Inbox Management (50%)
* Monitor and manage the Fortem Media general inbox
* Monitor and respond to social media inboxes (Instagram, LinkedIn, etc.)
* Triage enquiries and allocate to relevant team members
* Maintain internal records and provide general administrative support
Additional Administration Support
* Data entry, document formatting, and record keeping
* Maintaining contact databases
* Drafting routine emails and managing follow-ups
* Expense tracking and invoice coordination support
* Assisting with internal processes, trackers, and documentation
Skills & experience
* Proven experience as an Executive Assistant, Virtual Assistant, or Administrator
* Experience supporting senior executives or founders preferred
* Strong written and verbal English communication skills
* Highly organised with excellent attention to detail
* Confident managing multiple inboxes and priorities independently
* Comfortable using Google Workspace and online collaboration tools
* Social media inbox or customer enquiry experience is an advantage
What we offer
* Full-time, stable remote role
* Work directly with Australian-based leadership
* Supportive and professional team culture
* Long-term opportunity with an Australian company
If you're an organised EA/Admin professional based in the Philippines who enjoys supporting leadership and keeping operations running smoothly, we'd love to hear from you.
Apply now.