From 1 April 2025 the Public Service Regulations introduce a new approach to review of promotion decisions. To find out more go to mpc.gov.au Learn how a merit list or pool may be used Learn how a merit list or pool may be used Applicants suitable for the role but not offered the position for the current vacancy, may be placed in a merit list or pool. If the applicant agrees, the results may be shared with other Australian Public Service (APS) agencies for filling similar roles. Applicants may be offered a future role, without the need to reapply. A merit list or pool may be used for up to 18 months.This merit list or pool may be used to fill other vacancies anywhere in Australia.For more information about Merit Lists or Merit Pools please go to APSC's website - The APS Merit PrincipleParliamentary Workplace Support Service (PWSS) Assistant Director, Shared Services, ICT and Security Canberra ACT About the branchThe Chief Operating Officer (COO) Branch is responsible for the Corporate functions of the agency including financial management, legal, human resources, ICT, security and property. The Branch is also responsible for the ongoing management of the Shared Services arrangements to support the important work of the PWSS.About the teamOur Corporate team is at the heart of ensuring the PWSS runs smoothly and efficiently. As a small team we thrive on collaboration and adaptability, managing a broad range of responsibilities that are essential to the agency's success. The team offers an exciting, fast-paced environment where every member has the chance to take ownership of projects and drive positive change. The Corporate team plays a pivotal role in shaping the agency's future. The key duties of the position include: We are seeking a highly motivated and experienced EL1 to join us an Assistant Director responsible for the management of shared services, ICT, information management and security for the PWSS. You will play a pivotal part in managing the shared services arrangements provided to the PWSS including finance, payroll, ICT, property, and security. This is a unique opportunity to contribute to the establishment of policies and processes for a newly created agency while driving strategic outcomes and fostering a collaborative, high performing team environment.Key responsibilities include:overseeing the management of shared services with external agencies, including the management of Memorandum of Understanding agreements for the provision of these shared services;participating in a range of shared services forums and acting as the liaison between the agency and the shared services providers, this also includes coordination of system and ICT initiatives/projects to support the agency;coordinating the security and compliance related functions for the agency, ensuring alignment with Protective Security Policy Framework (PSPF) and other key governance requirements;contract management with various stakeholders including identifying potential suppliers, and providing support to the agency on procurement processes;oversee the records management function for the agency and compliance with information management legislation;preparing a range of internal and external reports, including completing agency surveys to ensure compliance with relevant frameworks and legislation;preparing formal advice, briefing materials, and agenda papers on security and compliance matters, supporting informed decision-making;identifying risks, opportunities, and resources needed to deliver high-quality outcomes within set timeframes and budgets;identifying opportunities for continuous improvement, including streamlining and simplifying practices, and updating existing policies and procedures;mange a small team to deliver a diverse remit; andother duties as required. The role is being advertised as both ongoing and non-ongoing. Where a non-ongoing position is offered, the role will be filled as a specified term vacancy for an initial period of up to 12 months.Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.Candidates must be independent, impartial, and apolitical, and must be seen as such. A private interest disclosure form must be completed prior to an offer being made to disclose any material personal interests that may or may appear to influence a candidate's ability to discharge their responsibilities as an APS employee.Successful applicants will be required to undergo the process to obtain and maintain or continue to hold the required security clearance level for the role as indicated. All PWSS staff are required to have a minimum baseline security clearance prior to commencement.Successful applicants will be required to undergo a mandatory National Criminal History check.The Parliamentary Workplace Support Service is committed to building an inclusive and culturally diverse workforce. We welcome applications from across our community including, Aboriginal and Torres Strait Islander peoples, women, people with disability, people from culturally and linguistically diverse backgrounds, those who identify as LGBTIQ+, mature aged employees and carers.We are seeking a dynamic and results-driven candidate who excels in a multifaceted environment and is passionate about contributing to the success and growth of a new agency. This role offers an excellent opportunity for individuals with broad corporate experience, particularly those who have worked in smaller APS or government agencies and led high-performing teams. Expertise in contract management (preferably with shared services), ICT, or security will be highly regarded. RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: This initiative/program is only applicable where the successful applicant will be employed under the Public Service Act 1999. Similar conditions may apply when employed under other Acts. For clarification please contact the agency. Getting to know the Parliamentary Workplace Support Service (PWSS) The Parliamentary Workplace Support Service (PWSS) is a team of trusted advisors helping to build and maintain a safe, respectful, and inclusive parliamentary workplace through human resources advice, training and professional development, work, health and safety advice and trauma-informed complaint resolution and counselling. In addition, the PWSS provides 24 hour independent and confidential support services, for all Commonwealth parliamentary workplace participants.