Part‑Time Admin Support – Your Role in Shaping Our Future
At QClad, every task you undertake is a building block in our journey towards industry leadership – we're reaching for the stars
Your Day‑to‑Day
From travel coordination to schedule management, email triage to handling mail and filing, and assisting with onboarding, you'll have exposure to Finance, Ops, Project Management, and Estimating — and play a key part in keeping the business operating smoothly.
A snippet of what a week could look like:
Travel Coordination: You'll manage travel bookings for our teams, utilising Qantas Business and Virgin Business accounts. As our work often takes our team to remote areas outside typical hotel availability, you'll need to think outside the box—Airbnb for Business bookings will be a key consideration. You'll need to interpret our schedules, book accordingly, and proactively manage any disruptions like flight cancellations, ensuring seamless travel arrangements.
Onboarding Support: You'll ensure that all new hire contracts and stringent onboarding documents are fully completed, returned, and properly executed before their start date using our custom ERP and DocuSign. Additionally, you'll verify that all required paperwork is filled out correctly, and all employee tickets and qualifications are uploaded into our custom ERP.
Handling Mail & Filing: You'll be responsible for managing incoming and outgoing mail (snail & email), scanning, and filing sensitive and important documents to keep our records organised and up to date. You'll also help maintain company records in our ERP — including employee information, supplier details and asset registers.
Financial Administration: You'll report directly to the Business & Finance Manager, so a background in finance admin will be highly regarded. While most finance tasks are handled, you'll need to be able to jump in and cover when required. This includes producing credit card reconciliation packs by reviewing transactions and chasing missing tax invoices, triaging transactions from the Directors, matching purchase orders to invoices, entering accounts payable, and preparing documentation for review and processing. You'll support accounts receivable for our smaller entity by entering weekly invoices and emailing clients. You'll also assist in following up suppliers, customers and staff for documentation when needed.
Directors' & Manager Support: Assisting both hands‑on Directors as well as providing additional support to the Business & Finance Manager. This may include ad‑hoc tasks, calendar management, meeting coordination and special projects. You'll often be the friendly first point of contact — helping the right information get to the right place quickly.
Skilled Communicator: Your ability to articulate ideas and set expectations clearly will be key in connecting our team and clients.
Organisational Pro: You can juggle multiple tasks seamlessly, keeping leadership on track.
Business Insight: Your understanding of business operations enables you to contribute positively to the team.
Poised Under Pressure: You excel in a straightforward environment where accountability and clarity are essential.
Big Shoes to Fill: You're stepping into an important role and will need to anticipate and assist management's needs. You have a unique ability to fill gaps, adapt to processes, and provide feedback for improvement.
Reliable & Proactive: When given a task, management knows it'll be seen through, and they'll be kept updated along the way.
Independent but Personable: You work well autonomously but also have a knack for writing and communication that is both personable and professional.
Forward Thinker: You're always looking for ways to improve workflows using technology and bringing new ideas to the board. You embrace innovation and aren't afraid to challenge the status quo.
Professional Growth: This part‑time role (3 days per week) has the potential to expand as you grow with us. Our ideal work hours are 7:30 am to 3:30 pm Tuesday, Wednesday and Thursday, but we are open to working around the right candidate's schedule.
Engaging Work Culture: Be part of a team where dedication meets a vibrant work ethic, reflective of the dynamic Sunshine Coast lifestyle.
Commitment to Diversity: We believe in a workplace where everyone's input is respected and valued.
Your Next Chapter - How to Apply?
Ready to play a pivotal role in our success story? Apply now, and let's make an introduction.
Please include a cover letter highlighting your fantastic contributions in previous roles; we want you to be specific and see you shine
We will endeavour to contact potential candidates within 48 hours of their application. We hope to fill this on‑site role within 21 days of this ad, starting 13th January 2026.
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